COVID-19 Vaccination Policies for Learners

COVID and Clinical Learning for Learners in Windsor, Distributed Placements and Family Medicine Sites Meds 2023 and 2024

As the COVID-19 pandemic remains a concern and risk in clinical learning, we wanted to provide you with key information as well as update commonly asked questions from students. While the guidelines from public health and our health care partners may and will change, these are the current recommendations. As always, you should consult with Public Health or Occupational Heath if you have any questions.  You can also reach out to Learner Experience. 

Commonly asked questions.

 I suspect I have COVID / failed the COVID-19 Screening Tool
(Please ensure you are completing the screener for the hospital where you are working)

If you have symptoms consistent with a presentation of COVID 19 or fail the COVID screen for the health facility, please STAY HOME, self-isolate and follow guidelines from Public Health Ontario. 

  • Notify your rotation administrator, preceptor/clinical team, and Bianca Vasapolli (Windsor).
  • The Office of Distributed Education (where applicable)
  • Log the absence in the Schulich Hub (https://hub.schulich.uwo.ca) under the appropriate COVID category (suspected/positive/in home). The Clerkship administrative team and/or the Clerkship Leads will then guide you on your next
  • Arrange to get a COVID test as soon as possible as you may not be able to return to work without a negative test The turnaround time for test results at the community assessment centres is normally 24 hours.

In Windsor, please notify Employee Health at Windsor Regional Hospital at 519-995-1854 or 519-995-0324. Identify yourself as a Year 3 or Year 4 Medical Student with the Schulich School of Medicine & Dentistry.

Students in a Distributed Education (DE) or community-based practice Family Medicine site, are recommended to contact the local public health unit, DE/ Clinical Department and faculty preceptor. Isolation would occur in a location discussed with Public Health and DE until their COVID swab is negative or positive. Students must notify the DE Office and the rotation clinical department Clerkship lead for the learning experience.

Distributed Education can be contacted at: Distributed.Education@schulich.uwo.ca The Family Medicine Rotation Administrator is Laura Sparrow:  Laura.Sparrow@schulich.uwo.ca

If you are diagnosed with COVID-19

 If your status after screening is positive – you MUST STAY HOME, self-isolate and follow guidelines from Public Health Ontario. 

You must notify: 

  • Your rotation administrator, preceptor/clinical team, and Bianca Vasapolli (Windsor).
  • The Office of Distributed Education (where applicable)
  • In Windsor, please notify Employee Health at Windsor Regional Hospital at 519 995 1854 or 519 995-0324.
  • The MD Program by registering the absence in the Schulich Hub (https://hub.schulich.uwo.ca).

Employee Health will want to know all you have had contact with, particularly while not wearing PPE. If you have concerns about contacting Occupational Health, Drs. Tsui, Wyllie or Northcott can assist. Learner Experience is there to provide the supports you may need.

Students who are COVID-19 positive in a Distributed Education (DE) or community-based practice Family Medicine site, are recommended to contact the local public health unit, DE/ Clinical Department and faculty preceptor. Isolation would occur in a location discussed with Public Health and DE. You will need to remain off work until you are informed by Public Health that you are able to return to clinical learning. This requires you are symptom free for 24 hours. Students must notify the DE Office and the rotation clinical department Clerkship lead for the learning experience on learning you are COVID positive.

Distributed Education can be contacted at: Distributed.Education@schulich.uwo.ca
The Family Medicine Rotation Administrator is Laura Sparrow:
 Laura.Sparrow@schulich.uwo.ca

The Ontario Ministry of Health published Direct #6 for COVID-19 Vaccination Policy in Health Settings.  As such, all Ontario Public Hospitals are currently implementing policies and compliance documents regarding COVID-19 vaccinations.

All learners are required to review and meet the COVID-19 vaccine policy requirements from Western University and Schulich School of Medicine & Dentistry.
https://www.uwo.ca/coronavirus/updates/index.html
https://www.schulich.uwo.ca/about/covid19_planning_updates_recovery/index.html

Additionally, it is your responsibility to connect directly with our office, each preceptor, hospital and clinic you will be attending to confirm vaccine requirements well in advance of your rotation.  Please ensure you keep your vaccine proof available should you be required to show it.

Links to Partner Hospitals
Alexandra Marine and General Hospital
Bluewater Health
Chatham Kent Health Alliance
Erie Shores Healthcare
Grey Bruce Health Services
Hanover District Hospital
Hotel-Dieu Grace Healthcare
Huron Perth Health Alliance
Listowel Wingham Hospital Alliance
South Bruce Grey Health Centre
South Huron Hospital Alliance
St. Thomas Elgin General Hospital
Middlesex Hospital Alliance (Strathroy/Newbury)
Tillsonburg District Memorial Hospital
Windsor Regional Hospital
Woodstock General Hospital

Print Ontario Vaccine Receipts
https://covid-19.ontario.ca/covid-19-vaccine-booking-support#vaccination-receipts

Please check back for more information.