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Policies

The Postgraduate Medical Education (PGME) Office develops and updates policies to support and oversee residency education. Policies are drafted by the PGME Policy Subcommittee, which is a subcommittee of the PGME Committee. Committee and Subcommittee information, resources, and terms of reference can be found here.

Please see our PGME Policy on Policies for information on PGME's process for developing, reviewing and revising policies. 

PGME Policies can be accessed using the tabs below:

• Resident & Trainee Selection

  • PGME Selection Policy (PDF, 374KB)
  • CaRMS Match Violation Policy 
  • Resident and Trainee Selection Guidelines to Promote Equity, Diversity and Inclusion (EDI) (PDF, 732KB)

  Assessment, Appeals, Probation, Suspension & Termination

  • Resident Assessment and Appeals Policy (2021) (PDF, 863KB)
  • Area of Focused Competence (AFC) Appeals Policy (PDF, 1034KB)
  • Assessment Data Security Policy (PDF, 466KB)
  • Assessment Verification Period (AVP) Policy (PDF, 209KB)
    • AVP Policy Process Flowchart (PDF, 119KB)
    • COFM Assessment Verification Period (AVP) Policy (PDF, 133KB)
  • Pre-Entry Assessment Program (PEAP) Policy (PDF, 169KB)
    • COU PEAP Policy
    • CPSO PEAP Exemption Requirements
  • Comparison Chart between AVP and PEAP (PDF, 44KB)
  • Practice Ready Assessment (PRA) Policy (PDF, 108KB)
  • Fellowship Probation, Suspension & Termination Policy (PDF, 182KB)

  Program Director Appointment and Support for Accredited Programs

  • PGME Program Director Appointment Policy (PDF, 290KB)
  • Program Director Job Description template (DOCX, 226KB)
  • Royal College Policy on Appointing a Program Director (PDF, 133KB)
  • PGME Guidelines for Support of Accredited Postgraduate Programs (PDF, 113KB)

  Learning Accommodations

  • Request for Accommodations Guidelines and Process (PDF, 161KB)

  Leaves of Absence and Training Waivers

  • Residency Leaves of Absence Policy (PDF, 104KB)
    • Leaves Process (PDF, 106KB)
    • Summary of Leaves (PDF, 228KB)
    • Royal College Technical Guide 6: Leaves 
  • Waiver of Training Policy (PDF, 105KB)
    • Waiver of Training Request (DOCX, 683KB)

  Supervision

  • Policy on Faculty Supervision of Postgraduate Trainees (PDF, 317KB) 
  • Policy on Residents and Area of Focused Competence Trainees as Supervisors (PDF, 386KB)

  Resident Safety, Health, Wellness, and Fatigue Risk Management

  • PGME Fatigue Risk Management Guidelines (PDF, 440KB)
  • PGME Safety Policy (PDF, 181KB)
  • PGME Principles for Redeployment of Residents and Fellows in Times of Exceptional Health System Need (PDF, 148KB)
  • COFM Immunization Policy (PDF, 705KB)
  • COFM Residents and Public Health Emergency Preparedness Guidelines (PDF, 133KB)

  Phone Calls from Patients to Residents

  • PGME Phone Calls From Patients to Residents Policy (PDF, 257KB)

  Transfers

  • PGME Transfers Policy (PDF, 257KB)
  • PARO Transfer Guidelines (PDF, 303KB)
  • AFMC National Transfer Guidelines (note: scroll down to reach the link to the guidelines)
  • Royal College CBD Technical Guide 4: Transfers 

  Conduct, Ethics, Professionalism

  • Charter of Professionalism for the Schulich School of Medicine & Dentistry
  • Policy on Interactions between Schulich School of Medicine & Dentistry and Pharmaceutical, Biotech, Medical Device, Medical/Dental Supply, and Research Equipment Supplies Industry ("Industry")
  • Learner Mistreatment Reporting Portal
  • Werstern University Non-Discrimination/Harassment Policy (PDF, 66KB)
  • Treating Self and Family Members (PDF, 176KB)
  • Western University Information & Privacy

  Rotations Related

  • Resident Electives Rotation Policy (PDF, 241KB)

  Faculty Evaluation

  •  PGME Faculty Evaluation Policy (PDF, 241KB)

  Moonlighting

  • PGME Resident Moonlighting Policy (PDF, 374KB)
  • COU COFM Restricted Registration Policy (PDF, 66KB) 
  • CPSO Restricted Registration Program for Ontario Medical Residents
  • Restricted Registration Information for Program Directors (PDF, 948KB)
  • Restricted Registration Information for Healthcare Sites and Supervising Physicians (PDF, 493KB)
  • Fellowship Moonlighting Policy (PDF, 358KB)

  Program Responsibilities in Clinical Fellowship and AFC Education

  • Policy on Program Responsibilities in Clinical Fellowship Education (PDF, 791KB)
  • Fellowship Program Objectives Template (docx, 702KB)
  • Fellowship Program Assessment Template (docx, 25KB)
  • Policy on Program Responsibilities in Area of Focused Competence (AFC) Education (PDF, 250KB)

  Competency Based Medical Education (CBME)

  See the PGME CBME policies, Royal College technical guides, etc., on the CBME policies webpage.