Immunization, First Aid and Police Records
Medical Student Requirements
Year 1-4
Based on Schulich Medicine's Immunization Policy and Blood Borne Pathogen Policy, as well as policies developed by the Council of Ontario Faculties of Medicine (COFM), Medical students must provide the following documents:
Year 1-4
- CPR/First Aid Requirement
- Influenza Vaccine (PDF, 165 KB)
Year One (Class of 2029)
Deadline to complete health clearance - August 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
London and Windsor Students
- Entering Student Admission Requirements Checklist
- Entering Students Medical & Non-Medical Requirements
- Police Vulnerable Sector Check
- Questions and Answers about Annual Clearance Requirements
- Instructions for booking annual clearance with Verified
- Synergy-Pending Status and Next Steps
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
Year Two (Class of 2028)
Deadline to complete health clearance - August 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
London and Windsor Students
- Annual Clearance Requirements Checklist
- Criminal Record Disclosure and Consent Form
- Instructions for booking annual clearance with Verified
- Synergy-Pending Status and Next Steps
- Updates to expired Immunizations & CPR/First Aid as required must be uploaded to Verified
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
Year Three (Class of 2027)
Deadline to complete health clearance - July 29, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
London and Windsor Students
- Annual Clearance Requirements Checklist
- Police Record Check with Vulnerable Sector check required
- Instructions for booking annual clearance with Verified
- Synergy-Pending Status and Next Steps
- Updates to expired Immunizations & CPR/First Aid as required must be uploaded to Verified
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
Year Four (Class of 2026)
Deadline to complete health clearance - July 29, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
London and Windsor Students
- Annual Clearance Requirements Checklist
- Police Record Check with Vulnerable Sector check required
- Instructions for booking annual clearance with Verified
- Synergy-Pending Status and Next steps
- Updates to expired Immunizations & CPR/First Aid as required must be uploaded to Verified
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
MD/PhD Students
Deadline to complete health clearance - December 1, 2025
These requirements apply to MD/PhD students during the graduate studies (PhD) portion of their training.
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
| MD/PhD Model 1 (2/3/2) - Follow the Medical Student Requirements Year Two as outlined on the Yearly Clearance Requirements for Clinical Placement MDPHD |
- 2025 - Yearly Clearance Requirements for Clinical Placement - MDPHD
- 2025 Pre Placement Clearance Appt Instructions
- MD PHD Criminal Record Disclosure Form
- MD/PhD Annual clearance FAQ
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
| MD/PhD Model 2 (3/4) - Follow the Medical Student Requirements Year One as outlined on the Yearly Clearance Requirements for Clinical Placement MDPHD |
- 2025 - Yearly Clearance Requirements for Clinical Placement - MDPHD
- 2025 Pre Placement Clearance Appt Instructions
- 2025 Vulnerable Sector Check
- MD/PhD Annual clearance FAQ
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
Helpful Resources
Dental Student Requirements
Year One (Class of 2029)
- Deadline to complete health clearance - August 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Entering Student Medical & Non-Medical Requirements Checklist
- Questions and Answers About Pre-Clinical Placement Requirements
- Instructions for booking an appointment with Verified
- Synergy-Pending Status and Next Steps
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
- Police Vulnerable Sector Check
Year Two (Class of 2028)
Deadline to complete health clearance - August 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Annual Clearance Requirements Checklist
- Instructions for booking an appointment with Verified
- Synergy-Pending Status and Next Steps
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
- Criminal Record Disclosure Form
- Updates to expired Immunizations as required must be uploaded to Verified
- Updates to CPR/First Aid -compliance with this requirement is monitored by the School and is NOT part of your Verified Clearance
Advanced Standing Program (Class of 2028) ASP1
Deadline to complete health clearance - August 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Entering Student Medical & Non Medical Requirements Checklist
- Questions and Answers About Pre-Clinical Placement Requirements
- Instructions for booking an appointment with Verified
- Synergy-Pending Status and Next Steps
- Police Vulnerable Sector Check
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
Year Three (Class of 2027)/Advanced Standing Program ASP2
Deadline to complete health clearance - July 29, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Annual Clearance Requirements Checklist
- Instructions for booking an appointment with Verified
- Synergy-Pending Status and Next Steps
- Police Vulnerable Sector Check
- Proof of Influenza vaccination or Flu Shot Waiver Form must be upoladed to Synergy Verified by December 1st. Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
- Updates to expired Immunizations as required must be uploaded to Verified
- Updates to CPR/First Aid - compliance with this requirement is monitored by the School and is NOT part of your Verified Clearance
Year Four (Class of 2026)/Advanced Standing Program ASP3
Deadline to complete health clearance - July 29, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Annual Clearance Requirements Checklist
- Instructions for booking an appointment with Verified
- Synergy-Pending Status and Next Steps
- Police Vulnerable Sector Check
- Proof of Influenza vaccination or Flu Shot Weaiver Form must be uploaded to Synergy Verified by December 1st. Please follo the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
- Updates to expired Immunizations are required must be uploaded to Verified
- Updates to CPR/First Aid as required-compliance with this requirement is monitored by the School and is NOT part of your Verified Clearance
Related Policies
Graduate Orthodontics and Dental Facial Orthopaedics
Year One (Class of 2028)
Deadline to complete health clearance - July 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Annual Clearance Requirements Checklist
- Questions and Answers About Pre-Clinical Placement Requirements
- Instructions for booking an appointment with Verified
- Synergy-Pending Status and Next Steps
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
- Criminal Record Disclosure Form
- Updates to CPR/First Aid - compliance with this requirement is monitored by the School and is NOT part of your Verified Clearance
Year Two (Class of 2027)
Deadline to complete health clearance - July 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Annual Clearance Requirements Checklist
- Instructions for booking an appointment with Verified
- Questions and Answers About Pre-Clinical Placement Requirements
- Synergy-Pending Status and Next Steps
- Criminal Record Disclosure Form
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
- Updates to expired Immunizations as required must be uploaded to Verified
- Updates to CPR/First Aid -compliance with this requirement is monitored by the School and is NOT part of your Verified Clearance
Year 3 (Class of 2026)
Deadline to complete health clearance - July 1, 2025
New this year: All documentation with a potential to expire must stay valid until April 1 2026. Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment. Please make sure your documentation will remain current until at least this date.
- Annual Clearance Requirements Checklist
- Questions and Answers About Pre-Clinical Placement Requirements
- Instructions for booking an appointment with Verified
- Synergy-Pending Status and Next Steps
- Criminal Record Disclosure Form
- Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. Please follow the unique instructions for this process | Instructions
- Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.
- Updates to expired Immunizations as required must be uploaded to Verified
- Updates to CPR/First Aid -compliance with this requirement is monitored by the School and is NOT part of your Verified Clearance
