Immunization, First Aid and Police Records

Medical Student Requirements

Year 1-4

Based on Schulich Medicine's Immunization Policy and Blood Borne Pathogen Policy, as well as policies developed by the Council of Ontario Faculties of Medicine (COFM), Medical students must provide the following documents:

Year 1-4

Year One (Class of 2030)

Deadline to complete health clearance - August 1, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

London and Windsor Students

  • Entering Student Admission Requirements Checklist
  • Entering Students Medical & Non-Medical Requirements 
  • Police Vulnerable Sector Check
  • Questions and Answers about Annual Clearance Requirements  
  • Instructions for booking annual clearance with Verified
  • Synergy-Pending Status and Next Steps
  • Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
  • Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st. 

Year Two (Class of 2029)

Deadline to complete health clearance - August 1, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

 

London and Windsor Students 

  • Annual Clearance Requirements Checklist
  • Criminal Record Disclosure and Consent Form
  • Instructions for booking annual clearance with Verified
  • Synergy-Pending Status and Next Steps
  • Updates to expired Immunizations & CPR/First Aid as required must be uploaded to Verified 
  • Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
  • Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st. 

Year Three (Class of 2028)

Deadline to complete health clearance - July 29, 2026

 

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

London and Windsor Students

  • Annual Clearance Requirements Checklist
  • Police Record Check with Vulnerable Sector check required
  • Instructions for booking annual clearance with Verified
  • Synergy-Pending Status and Next Steps
  • Updates to expired Immunizations & CPR/First Aid as required must be uploaded to Verified
  • Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st.  | Please follow the unique instructions for this process | Instructions
  • Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st. 

Year Four (Class of 2027)

Deadline to complete health clearance - July 29, 2026

 

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

London and Windsor Students

  • Annual Clearance Requirements Checklist
  • Police Record Check with Vulnerable Sector check required
  • Instructions for booking annual clearance with Verified
  • Synergy-Pending Status and Next steps 
  • Updates to expired Immunizations & CPR/First Aid as required must be uploaded to Verified
  • Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
  • Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st. 

MD/PhD Students

Deadline to complete health clearance - December 1, 2026

These requirements apply to MD/PhD students during the graduate studies (PhD) portion of their training.

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

 

MD/PhD Model 1 (2/3/2) - Follow the Medical Student Requirements Year Two as outlined on the Yearly Clearance Requirements for Clinical Placement MDPHD
  • 2025 - Yearly Clearance Requirements for Clinical Placement - MDPHD 
  • 2025 Pre Placement Clearance Appt Instructions
  • MD PHD Criminal Record Disclosure Form
  • MD/PhD Annual clearance FAQ
  • Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
  • Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.  

 

MD/PhD Model 2 (3/4) - Follow the Medical Student Requirements Year One as outlined on the Yearly Clearance Requirements for Clinical Placement MDPHD
  • 2025 - Yearly Clearance Requirements for Clinical Placement - MDPHD
  • 2025 Pre Placement Clearance Appt Instructions
  • 2025 Vulnerable Sector Check
  • MD/PhD Annual clearance FAQ
  • Proof of Influenza vaccination or Flu Shot Waiver Form must be uploaded to Synergy Verified by December 1st. | Please follow the unique instructions for this process | Instructions
  • Proof of COVID vaccination or COVID vaccination Waiver Form must be uploaded to Synergy Verified by December 1st.  

Helpful Resources

Dental Student Requirements

Year One (Class of 2030) and ASPIDG1

  • Deadline to complete health clearance - August 1, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

 Please do not book your 2026-2027 Annual Clearance appointment with Synergy until you hear from Learner Experience Office 

Year Two (Class of 2029)

Deadline to complete health clearance - August 1, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date. 

Please do not book your 2026-2027 Annual Clearance appointment with Synergy until you hear from Learner Experience Office

Year Three (Class of 2028)/ASPIDG 2

Deadline to complete health clearance - July 29, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

Please do not book your 2026-2027 Annual Clearance appointment with Synergy until you hear from Learner Experience Office

Year Four (Class of 2027)/ASPIDG 3

Deadline to complete health clearance - July 29, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

Please do not book your 2026-2027 Annual Clearance appointment with Synergy until you hear from Learner Experience Office

Related Policies

Graduate Orthodontics and Dental Facial Orthopaedics

Year One (Class of 2029)

Deadline to complete health clearance - July 1, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

Please do not book your 2026-2027 Annual Clearance appointment with Synergy until you hear from your Department.

Year Two (Class of 2028)

Deadline to complete health clearance - July 1, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date. 

Please do not book your 2026-2027 Annual Clearance appointment with Synergy until you hear from your Department.

Year 3 (Class of 2027)

Deadline to complete health clearance - July 1, 2026

All documentation with a potential to expire must stay valid until April 1 2027.  Documentation that will expire before then will be treated as expired and you will fail the Synergy ERV appointment.  Please make sure your documentation will remain current until at least this date.

Please do not book your 2026-2027 Annual Clearance appointment with Synergy until you hear from your Department.

Related Policies