Postgraduate Report

Updates to the PG Administrative Team:

  • Liz McInnis is the new Postgraduate Education Manager (formerly Kelsey Klages). You will recognize Liz as she held the Grad Studies Coordinator role for 15 years and most recently the Faculty Development Admin Coordinator title. Please welcome her to her new role when you see her.
  • John Berger continues as the PG Program Coordinator responsible for London Urban Resident scheduling and CaRMS. He returned from a paternity leave in June.  Congratulations to John and his wife on their new arrival.  We are happy to have him back.
  • Laura Sparrow has joined the PG Admin team as the PG Program Coordinator responsible for Rural and Regional Resident scheduling, and Enhanced Skills (formerly Dennis Sue). You all may know Laura from when she was covering as the Undergraduate Coordinator while Michele Vanderspank was on maternity leave.  Please welcome Laura to the PG team when you see her.
  • Dennis Sue is still with the PG Admin team, but has moved into a new PG Admin Program Coordinator role responsible for evaluation and finances.
  • Cheryl Leystra-Lantz continues in her role as the PG Admin Coordinator responsible for Student Relations.
  • TBD – Academic Program Coordinator


Postgraduate Preceptor Evaluations: Preceptor evaluations were released in late August through One45. Our preceptors were provided with a summary of the anonymized evaluations submitted by the residents over the previous few years. We appreciate everyone’s commitment to the teaching of our residents. Thank you.

2023/24 Schedule Update: We have started working with our FM sites and services to plan the second-year schedule. The process of scheduling is complicated as rotations may only accommodate a certain number of residents per block. Residents with their eyes on an Enhanced Skills program are encouraged to frontend electives to strengthen their application. We consider everything from the survey results and try to provide residents with electives that reflect their interests.

This year, as was the case last year, only one survey was distributed, and residents have been provided with seven weeks to complete the survey, so that they have ample time to consider their options, get guidance from their Faculty Advisor, and carefully make their choices. As well, with more time to reflect, we hope to minimalize changes to the schedule. These changes can be disruptive to services, especially if they have set their schedules and booked patients.

Residents are encouraged to speak with their Faculty Advisor about their goals and options. Faculty Advisor meetings are to take place in block 3 or 4 for a Periodic Review.

PGY2 Preferences Survey:  If you are returning in 2023/2024, please remember to submit your PGY2 Preferences Survey by Friday, November 4, 2022 at 12:00 noon. You were sent your personal link on September 13, 2022. We hope you had a chance to discuss your plans with your Faculty Advisor in block 3 or 4 during your Periodic Review. John Berger and Cheryl Leystra-Lantz explained our scheduling and leave process during an Academic Half Day on September 28. To view the recording and download the presentation slides, please go to the Family Medicine Residency site in OWL. If you have any questions, please email us at

As well, the Family Medicine Resident Council is putting together information sessions for the residents about the different Enhanced Skills programs here at Western University.  

Faculty Advisor Program: Reminder that the purpose of the Faculty Advisor Program is to provide longitudinal mentoring, and educational support and guidance for our residents. Residents have been assigned a Faculty Advisor (the Faculty Member who will be supervising during family medicine block training). Residents are responsible for contacting their Faculty Advisor to arrange to meet three times per year. In preparation for the Faculty Advisor meeting, residents are asked to log into MyFM. There will be a tab under “Resident Assessment” where residents can download the Periodic Review Form with associated data from MyFM already populated. Before meeting with their Faculty Advisor, Residents should download the form and reflect on the relevant areas as indicated within the Periodic Review Form. During the meeting, the Resident and Faculty Advisor will complete the Periodic Review Form together within One45.

For the first Faculty Advisor meeting, if you do not hear from your PGY1 resident by mid-October, please reach out to them to book this first meeting, and you can reiterate with them at that meeting that they are responsible for reaching out for the next meetings.

2023 CaRMS:  The 2023 CaRMS national interview period has been moved up to February 2023.  It will continue to be VIRTUAL in nature, but the Interview period for 2023 will be February 6 – 26, 2023.  References for applicants to Family Medicine will continue to require the Standardized Reference Form.  References will be due into CaRMS before January 9, 2023.

  • Enhanced Skills Category 1 Interviews: Nov. 17 & 18, 2022
  • Enhanced Skills Category 2 Interview period: Sept. 15 – Dec. 1, 2022
  • Enhanced Skills Match Day: Dec. 14, 2022
  • Family Medicine Virtual Info Session for first year Applicants #1: Date/Time TBC: London, Regional, and Windsor Streams
  • Family Medicine Virtual Info Session for first year Applicants #2: Date/Time TBC: Rural/Distributed Core Sites
  • DOFM Interviewer Orientation: Feb. 1, 2023 (1:30 p.m.)
  • IMG Interview Date: Feb. 3, 2023
  • CMG 2023 Interview Dates: Feb. 8, 11, 12 and Feb. 15, 2023
  • Match Day:  Mar. 22. 2023


Dr. Julie Copeland
Postgraduate Program Director