An Advisory Committee is established by the student in consultation with the supervisor. The supervisor is the chair of the committee. At least one member of the Program Committee is included on each Advisory Committee. At least two other members are chosen for their expertise in an area related to the proposed research topic. Appropriate experts from outside the Neuroscience Program and Western University may be included.
The Advisory Committee:
Within one month of entering the graduate program, students and their supervisors select two other faculty members to serve as an Advisory Committee. Once the members have been chosen, email email@example.com. The neuroscience program committee will assign a member of the program committee as an additional advisor/program representative and has to approve the final advisory committee (this is mostly done by email and should take no more than 3-5 days). Each student meets with their Advisory Committee within the first three months of entering their program. The purpose of the first meeting is to introduce everyone, and to allow the Advisory Committee to become aware of the general project area, and to discuss future course work. It is not necessary to have the overall scope of the research project worked out at this stage.
A one or two-page written report may help but is not required for the first meeting. Subsequently, each student meets with their Advisory Committee at approximately six-month intervals; this schedule is particularly important for M.Sc. students because of the short duration of their training program. These meetings, which generally last for about 1 hour, focus on the proposed research, progress to date and future plans. Students should be prepared to make a short (about 20 min) oral presentation of their project outline and recent research findings.
**NEW starting 2017/18**
In lieu of presenting at the weekly student seminars, Master’s students in their first year will give a 15 minute presentation at their second advisory committee meeting. This meeting must take place by the end of the 7th month in your first year. Students will be graded on their presentation. This grade, in addition to weekly participation at the seminars, will represent your grade for the seminar course. You are encouraged to invite your peers to the presentation portion of your advisory committee meeting in order to provide additional feedback. The remaining portion of your meeting will be closed to only your committee members. It is the students responsibility to print copies of the evaluation form to take to the meeting (Link to PDF below)
A written report (no longer than ~5 pages), along with your previous meeting report, must be distributed by the student to members of the Advisory Committee at least one week before the meeting. It should be structured in the way outlined below and should also highlight milestones reached since your last meeting. Your first progress report might also focus more on the background, methods and anticipated results, rather than on results.
Progress report outline:
a. Abstract (200 words)
b. Introduction (500 words)
c. Results – just figures and legends
d. Discussion less than 500 words
Meetings can be convened by the student, the supervisor, or any member of the Advisory Committee. In addition to these formal meetings, members of the Advisory Committee can monitor the progress of the student by attending laboratory meetings at which students present reports on research. Advisory committee members should also attend presentations made by students in seminars.
Please print the Advisory Committee Form, fill in your information on first page, and bring this form to the advisory committee meeting. Please also bring a copy of the form from last meeting. After the advisory committee meeting, the form needs to be submitted to the Neuroscience office, the students keeps a copy.
1st meeting? Only print the first two pages
2nd meeting and onwards, pages 1-3 are mandatory. Review pages 4-8 and print those that are applicable
**TIPS FOR SCHEDULING YOUR ADVISORY COMMITTEE MEETINGS**
1. Schedule at least two months in advance
2. Speak with your supervisor first to determine their availability. This will help you send a more limited Doodle Poll to your advisory committee. Faculty receive a lot of meeting requests – be considerate and try to limit your options to a maximum of 10 dates/times.