Postgraduate Program Report


Our Family Medicine Residency Program is undergoing a formal full survey accreditation visit by the CFPC. We require your participation! Please see the below information for further details. 


Accreditation occurs November 24 – 29, 2019. Two to three members of the survey team will be visiting each of our core sites and enhanced skills programs on Tuesday and Wednesday of that week. Emails have been sent with further details to all involved.

  • Residents, please book the time off with your rotation preceptor if you are not on rotation at your FM home centre. If you are >35kms from your home centre, you will use videoconference to attend the meeting remotely
  • We will coordinate with your Site Director/PGY Director and Site Administrator to determine specific times/videoconference details (details sent shortly).



Accreditation involves the participation of the following.

  • Site Director
  • Site Administrator(s)
  • PGY 1,2, and 3 Family Medicine Residents
  • Faculty Members



  • Accreditation is “a voluntary process of quality assurance and quality improvement supported by the faculties (schools) of medicine at  Canadian universities. All family medicine residency programs in Canada are accredited by the CFPC on an 8-year cycle with a focus on continuous quality improvement.” The program will be compared against a national set of standards maintained by the CFPC, The Standards of Accreditation for Residency Programs in Family Medicine.
  • During the Site Visit, the survey team would like to meet with you in groups (Site Director, Program Administrator(s), Residents, Residency Teachers) to discuss your thoughts on the program. There should be no surprises during accreditation and please share your thoughts/ideas with your Site Director/Enhanced Skills Director before accreditation.



Accreditation occurs mainly at The Western Centre for Public Health and Family Medicine; however, the survey team will visit you at:

  • Our 12 Core Family Medicine Sites (London Urban sites, Mt. Brydges, Ilderton, Strathroy, Hanover, Chatham-Kent, Petrolia, Windsor, Goderich, Stratford.
  • Our PGY3 Program Sites (COE, FM/EM, PC, SEM, Category 2)


The purpose of accreditation:

  • Ensures quality of residency education across Canada
  • Provides and evaluation against expectations
  • Furthers quality improvement of residency program
  • Identifies program strengths and areas for improvement


How to Prepare

  • Be familiar with our program (for instance, residency requirements, assessment tools (e.g. MyFM, One45, field notes, policies, periodic review forms). Please see our website for more information.
  • Site to meet as a group to discuss site strengths and challenges (Site Director/PGY3 Director and Site Administrator to assist)


Faculty Advisor Program:

The purpose of the Faculty Advisor Program is to provide longitudinal mentoring and educational support and guidance for our residents. Residents will have an assigned Faculty Advisor, the Faculty Member who will be supervising during family medicine block training. Residents should contact their Faculty Advisor to arrange to meet three times per year. The first meeting should be scheduled in October/November.

To help you prepare for the Faculty Advisor meeting, residents will be asked to log into MyFM to document their progress in the program using field notes, academic credits, and procedure logs. There will be a tab under “Resident Assessment” where residents can download the Periodic Review Form with associated data from MyFM already populated. Before meeting with their Faculty Advisor, Residents should download the form and reflect on the areas asked within the Periodic Review Form. During the meeting, the Resident and Faculty Advisor will complete the Periodic Review Form together within One45. Residents will receive email reminders three times a year to assist with the process.


Field Notes:

At the beginning of the new academic year, we would like to take some time to remind you of an essential component of the program, Field Notes. Field notes can be generated by either a faculty member or resident. A resident should have at least 3 documented field notes per week during core family medicine training to graduate. Residents are also encouraged to complete field notes during off-service rotations. If you would like a refresher on how to fill in a field note, please review our Entering a Field Note series through Youtube.


Support Services available to residents: 

As learners, there are many resources available to you for support and counselling, including:

  • Your Family Doctor
  • Your Faculty Advisor, Program Director, or the Family Medicine office
  • FM Confidential Mentorship Program(scroll to bottom of web page page)
  • Learner Equity & Wellness(available through the Schulich School of Medicine & Dentistry) offers many services including: personal counselling (short term and crisis), case management of academic accommodations, etc.
  • PARO Helpline(available to any resident, partner, or medical student needing help. It is separately administered by the Distress Centre of Toronto and is totally confidential)


Important Dates:

There are some important dates coming up over the next year.

  • October 4, 2019 – Enhanced Skills application deadline
  • October 18-20, 2019 - Resident Council event: Annual FMRW Resident Retreat
  • October 30-November 2, 2019 - The Family Medicine Forum, Vancouver, BC
  • November 24-29, 2019 - Family Medicine Residency Program Accreditation
  • January 17-19, 2020 – Resident Recruitment
  • April 17-19, 2020 - Certification Examination in Family Medicine
  • May 13, 2020 – Annual Clinical Day
  • June 10, 2020 – Resident Project Day
  • June 19, 2020 – Resident Graduation