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Academic Enrichment Travel Fund

MD students who have engaged in research activities and who were accepted to present or speak at national or international conferences may with to apply for the Undergraduate Academic Enrichment Travel Fund to help defray costs associated with travel. 

To be considered for this travel fund, you must submit the following documents as a single package:

1. Complete Academic Enrichment Travel Fund Application Form (PDF|Word)
2. Evidence of host department denying student's request for financial support for this initiative.
3. Abstract and Proof of Accepted abstract
4. Original, itemized receipts and proof of payment are required for all expenses (e.g., hospitality receipts must include a listing of all food items purchased. A credit card slip alone for the total cost is insufficient). In all cases, travelers must choose the most economical way of travel and accomodations. Proof of this may be required so please keep evidence of comparable rates at the time of booking in case questions arise.
   1. Credit card sale slips, credit card statements, cancelled cheques and travel agency statements are not acceptable as receipts. Electronic receipts, such as those provided by airlines, are acceptable receipts. Where possible, original receipts such as boarding passes are preferred but electronic receipts will be accepted. 
   2. In cases where the use of a travelers' personal vehicle results in the most economical means of travel, Western will reimburse the mileage (kilometric) rates dictated by the Treasury Board of Canada Travel Directive; however, a printout showing distance travelled will be required (exp. Google maps). If a personal vehicle is used, the claimant will only be reimbursed for the most economical means of transportation (e.g., cost of a car rental for the day(s) of travel). 
   3. Reimbursement for air travel will be for the cost of a direct flight to and from the location of the elective that matches the dates of the approved elective. If additional travel is planned outside of the dates of the elective (e.g., staying longer at the location, or stopping in another location on the way home), the student must obtain a quote for the cost of direct return flight and submit this along with the actual receipt for the ticket purchase. 
   4. Reimbursement for hotels, motels and other lodging will be limited to single capacity, standard room accommodation. 
5. Filled and signed Travel Expense Form

Please keep copies of your own receipts for your records. 

Successful applicants will be contacted via email. Processing can take approximately 1 month, so please provide an address (on page 1 of Western Travel Expense Form) where you would like the cheque sent to.

If you have any questions, please feel free to contact us: undergraduate.medicine@schulich.uwo.ca

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