Academic Enrichment Travel Fund

MD students who have engaged in research activities and who were accepted to present or speak at national or international conferences may with to apply for the Undergraduate Academic Enrichment Travel Fund to help defray costs associated with travel. 

The application deadline is July 1, 2024 (inclusive). The travel period is November 1, 2023, until April 30, 2024.

To be considered for this travel fund, you must submit your application along with supporting documents here

  1. Complete Academic Enrichment Travel Fund Application Form.
  2. Upload evidence of host department or supervisor denying student's request for financial support for this initiative.
  3. Abstract
  4. Upload proof of accepted abstract
  5. Original, itemized receipts and proof of payment are required for all expenses (e.g., hospitality receipts must include a listing of all food items purchased. A credit card slip alone for the total cost is insufficient). In all cases, travelers must choose the most economical way of travel and accomodations. Proof of this may be required so please keep evidence of comparable rates at the time of booking in case questions arise.
    1. Credit card sale slips, credit card statements, cancelled cheques and travel agency statements are not acceptable as receipts. Electronic receipts, such as those provided by airlines, are acceptable receipts. Where possible, original receipts such as boarding passes are preferred but electronic receipts will be accepted. 
    2. In cases where the use of a travelers' personal vehicle results in the most economical means of travel, Western will reimburse the mileage (kilometric) rates dictated by the Treasury Board of Canada Travel Directive; however, a printout showing distance travelled will be required (exp. Google maps). If a personal vehicle is used, the claimant will only be reimbursed for the most economical means of transportation (e.g., cost of a car rental for the day(s) of travel). 
    3. Reimbursement for air travel will be for the cost of a direct flight to and from the location of the elective that matches the dates of the approved elective. If additional travel is planned outside of the dates of the elective (e.g., staying longer at the location, or stopping in another location on the way home), the student must obtain a quote for the cost of direct return flight and submit this along with the actual receipt for the ticket purchase. 
    4. Reimbursement for hotels, motels and other lodging will be limited to single capacity, standard room accommodation. 
  6. Upload completed UWO Guest Travel Expense Form to Qualtrics.

Please keep copies of your own receipts for your records. 

Successful applicants will be contacted via email. Processing can take approximately 1 month.

If you have any questions, please feel free to contact us:


What is the Fund For?

The disbursements from this fund are dedicated to promoting and facilitating undergraduate student travel to national meetings/conferences where you have been invited to present a paper/poster or as a speaker arising out of your academic work

Who is elgible?

Any current student enrolled in the Schulich School of Medicine & Dentistry's MD Program

Travel expenses exceed $500

How can I apply?

To be considered for this travel fund, you must complete the Qualtrics AETF application form and provide the required supporting documents by July 1, 2024. 

What are the deadlines?

Applications will be reviewed twice each year. For the current cycle,

  • Deadline for submission is July 1, 2024
  • Travel Period is November 1, 2023 until April 30, 2024

What are the limitations?

Individuals may only apply once annually to access funding. Students are required to first seek financial support from their project supervisor/host department to help fund their travel. Proof of this attempt to secure funding will be required as part of the student's application to this fund.

Research that has been presented at other national meetings/conferences is not elgible for support.

Students with travel dates in May 2024 onwards, will be elgible during the next cycle in December 2024/ January 2025. 

What is the maximum amount of funding available?

The maximum amount of funding available per request is $500.00

I've been approved. How do I get reimbursed?

If your application is successful and approved, the Western Travel Expense Form (submitted as part of your application), will be forwarded to the Finance Office. A cheque will be issued to you within one month of approval.

Questions about this Fund?

Contact Abdul Khabeer, Undergraduate Medical Education Office, Schulich School of Medicine & Dentistry by email at