Convocation

Schulich School of Medicine & Dentistry, Western University's MD Class of 2019

Group photo of the Medicine Class of 2019 on UCC Hill

What: Convocation and Awards Ceremonies for the MD Class of 2019
When: Friday May 17, 2019, 9:30 am- 12:30 pm
Where: Alumni Hall, Western University, London, Ontario.

If you have specific questions about the ceremony that you do not see answered here, please contact the Learner Equity & Wellness Office at equity.wellness@schulich.uwo.ca or 519-661-4234.

Participants in the ceremony (graduates, faculty and guest faculty) will be required to arrive at Alumni Hall, Room 15 (on the lower level) by 8:45am for gowning and to assemble into the proper formation for the Procession into the hall. 

Please find below all information that you will need to make sure that you are aware of what needs to happen before and on this important date.

Faculty Information

Registration to participate as part of the platform party for this Convocation is now closed

white coat ceremony for a student

Student Regalia (Gown) Orders

Students planning to participate in the Meds 2019 Convocation Ceremony on Friday May 17, 2019, must order Convocation regalia (robes and hoods). The University uses Gaspard Robe Company to provide the regalia. Rental of the robe and hood online will cost 50.00 dollars, taxes included.
To order regalia, please go to www.buildagrad.ca/western


Select “STUDENTS- Schulich School of Medicine Spring 2019”.
Required: student identification number, height & weight, email address & credit card

Opening/Closing Dates: The site is now open and will remain so until Monday May 6th at 5:30 pm (EST).
Gown Pick Up: All gowns and hoods will be delivered to Alumni Hall (Room 15, in the lower level) and will be available for pick up at 8:00 am on May 17, 2019.
Gown Return: Regalia should be returned to the same location (Room 15, Alumni Hall) prior to going to the reception.


Special Needs-- If you or one of your invited guests to Convocation requires special accommodation, please let our office know by Monday April 29th, 2019 (equity.wellness@schulich.uwo.ca) so we can help to make necessary arrangements for seating, parking, staffing and wheel chairs etc.
Alumni Hall is wheelchair/stroller accessible and parking can be made available close to the facility if requests are made with sufficient notice.

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Special Needs

If you or one of your invited guests to Convocation requires special accommodation, please let our office know by Monday April 29th 2019 (equity.wellness@schulich.uwo.ca) so we can help to make necessary arrangements for seating, parking, staffing and wheel chairs etc.

Alumni Hall is wheelchair/stroller accessible and parking can be made available close to the facility if requests are made with sufficient notice. 

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Guests

Unlike other Western Convocation ceremonies, there is NO limit on the number of guests who can attend the Convocation ceremony at Alumni Hall and therefore tickets are not issued for admittance.  Our small number of graduates means there is ample seating in the large Alumni Hall facility.  

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Reception

There will be a light reception (coffee & cake) for graduates immediately following the ceremony which will be held at the Great Hall, Somerville House, just up the road from Alumni Hall.  The reception will run until 2pm. 

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Parking

Parking will be available on the day of the Convocation in the South Valley parking lot located off of Huron Drive, just below Alumni Hall and the Rec Centre.  This is an unattended lot about a five minute walk from Alumni Hall where the ceremony will be held. Shuttles for those who may be unable to walk/climb the stairs to the upper level of campus will be available before and immediately after the ceremony. A map of the campus parking is available here: http://www.uwo.ca/parking/map.html  

If you require assistance with parking closer to Alumni Hall because of mobility issues or for other reasons, you may contact our office and we will assist you in finding alternate parking for the ceremony. Please call 519-661-4234 or email us at equity.wellness@schulich.uwo.ca and we would be pleased to assist you.  

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Parent/Family Participation in the Ceremony

The opportunity to have a family member hood a member of the MD class of 2019, has unfortunately had to close as the stage is now full. Thank you.

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Instructions for Ordering Regalia for Non Western Faculty Participants

Registration to participate as part of the platform party for this Convocation is now closed

 

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Unable to Attend your Convocation Ceremony?

If you cannot attend your Convocation ceremony, please contact the Undergraduate Medical Education Office so the ceremony organizers can update their records.  In addition, you will want to make alternate arrangements to pick up/receive your diploma. For information on how to do this, please visit http://www.registrar.uwo.ca/student_records/diplomas.html

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Frames

If you are interested in purchasing a frame for your Diploma, you can order on-line through the Bookstore website as well.

You can make arrangements to pick up the frames at the Medicine Convocation (please make this explicit to the Bookstore or they will think it is for the June Convocation ceremonies) or have them shipped to another location.

Instructions on how to order and make arrangements for delivery are available at https://bookstore.uwo.ca/products/bookstore/frames.

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Photography

Attending graduates will have their portraits taken at Convocation, and Western will provide each a 5x7 photograph free of charge after the ceremony.  Students are required to pre-register online here where they can select their ceremony date and time.  Students who did not pre-register should visit the Photography/DVD page for details on how to obtain their free photo.  Please note the DVD service is NOT available for the MD Convocation.  

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Questions about what is listed on this page?

Please contact the Learner Equity & Wellness Office at 519-661-4234 or send us an email: equity.wellness@schulich.uwo.ca.

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