Intent to Register

What (and when) is Intent to Register (ITR) and why is it important?

By submitting their Intent to Register (ITR) during the month of March (deadline is March 31), students inform Western (i) that they plan to return the following Fall/Winter, and (ii) in which program they would like to register.

Review the links to the left for year-specific info about ITR

When are decisions about Intent to Register (ITR) made?

When final marks are available in May, students are adjudicated (assessed for eligibility) for the programs/degrees/modules that they requested during the ITR period. Adjudication decisions are based on the program/module(s) requested, marks in prior courses and courses being taken in the upcoming summer. Grade reports are posted in Student Centre by mid-June and inform students if they are eligible for what was requested on their ITR. See Adjudication for more details.

Questions about ITR?

Drop-in to BMSUE's weekly Q&A sessions to ask Kathy Boon and Jen Chambers questions or just listen to other student questions. Dates/times/Zoom links will be posted on the landing pages, e.g., if you are in Medical Sciences 1, go to the landing page for Medical Sciences 1 to find the Zoom links.

General Information about ITR

What should you do before you submit your ITR?

Review the modules offered by the basic medical science departments. A great way to determine what you'll study in a module and what differentiates one module from another is to review the brief course descriptions of the courses required for the module that are posted in the Academic Calendar.

Investigate the basic medical science courses and determine if you will have access to the basic medical science courses you want to take, based on your ITR choices.

Check out the departmental program webpages and watch the videos about the basic medical science departments:

  • Fall Preview Day videos: made for students thinking about coming to Western but give great information from students and faculty members about their discipline/modules

  • Departmental program links: includes the "Zoe and Neal" videos made to promote departments' disciplines/modules

Attend one of the ITR events listed below!

Ask questions if you need help with the information you see or the choices you're going to make.

How do you submit your ITR?

Go to Student Center to submit your ITR. Look under Student Services Links (right-hand side) and click on Complete My Intent to Register.



If the online ITR process does not work for you, then either send an email message to Kathy Boon (BMSUE Coordinator) with your name, student number, and what error you are encountering (send a screen shot of where you got stuck, if possible, in the online ITR system) OR book a Zoom appointment with Kathy via the link on the webpage for BMSUE Drop-in OR attend one of the BMSUE Q&A sessions posted on the landing pages.

From early May onward, you can go back and look at your ITR on Student Center (click on "View My Intent to Register").

What ITR events are planned?

Check out the ITR events below, hosted by student groups and departments, to provide you with the opportunity to speak directly with faculty, staff and students.

Department of Microbiology and Immunology:

Monday, March 7 from 5:30 -6:30 - review the Zoom recording of the virtual ITR event to find out about the Department of Microbiology & Immunology, a program overview for Years 3 and Year 4 (courses, content, and degree options), career paths, and Q&A with Year 4 students, graduate students, and faculty members. Kathy Boon (BMSUE Coordinator) demonstrated the ITR for students going into Year 3 BMSc.

Science Students' Council (SSC): Virtual ITR Fair:

Thursday, March 10 from 12:30-3:00
12:40-1:00: the Academic Counselling Office will provide information about the ITR process
1:00-2:30:  breakout rooms will be hosted by student clubs, Science and Basic Medical Science departments, and the BMSUE Office, to give students the opportunity to find out about modules, student experiences, etc., while making ITR decisions.

Department of Physiology and Pharmacology:

Friday, March 11 from 1:30-3:00 - in-person (masking required) or join via Zoom (details below)
In-person: Medical Sciences Building (MSB) 282

Western Biochemistry Club, in collaboration with SynBio and ACBC clubs:

Wednesday, March 16 from 3:30-5:30 - in person (masking required) in Social Science Centre (SSC) 2050
Students interested in Biochemistry, Synthetic Biology, and/or Anatomy and Cell Biology will have the opportunity to ask questions and connect with upper year students in these programs. See promo here.

IMS (Interdisciplinary Medical Sciences):

Wednesday, March 16 from 7:00-8:00 p.m. - virtual (Zoom) ITR event
Dr. Nicole Campbell, Director of IMS, will talk about the changes coming to the Honours Specialization in IMS: an alternative capstone course for Year 4, etc. The BMSUE Coordinators (Kathy Boon and Jen Chambers will be on hand to help with ITR questions). The session will be recorded for later viewing.
Zoom recording: https://web.microsoftstream.com/video/52682d50-3f40-428b-a4b8-70aa8d999cca

MISA and UPAW:

Monday, March 21 from 6:00-7:30 - virtual (Zoom) ITR event
The student clubs (Microbiology and Immunology Student Association, and Undergraduate Pathology Alliance at Western) are interested in helping first-and second-year students make well-informed ITR choices, as well as exposing them to their unique respective fields. Attend this event to get any answers to burning questions about student experiences in these modules! Speakers from all HSP modules in the Department of Pathology and Laboratory Medicine and the Department of Microbiology and Immunology will be there to help students understand the different modules and learn from students currently enrolled in them.

Submitting an ITR for Year 2 Neuroscience:

Thursday, March 24 from 9:30-10:30 a.m. - virtual (Zoom) event
BMSUE Coordinators (Jen Chambers and Kathy Boon) will demonstrate how to submit an ITR for Year 2 Neuroscience and answer questions about admission to Year 2 Neuroscience.
Zoom recording: here

Department of Pathology and Laboratory Medicine:

Thursday, March 24 from 4:00-6:00 - in person (masking required): Medical Sciences Building (MSB) 148.
Faculty members and students will be available to answer any questions you have about modules in One Health, Medical Bioinformatics and Pathology. Kathy Boon from the BMSUE Office will be present, too, for any general questions about Intent to Register, etc.
Zoom recording of event: here

 

Need help with your module choices for ITR?

Q&A sessions with BMSUE (Kathy Boon and Jen Chambers) on Zoom for students going into Medical Sciences 2, Year 3 BMSc and Year 4 BMSc have been scheduled - check the various landing pages for dates/times/Zoom links.

BMSUE Coordinators (Kathy Boon and Jen Chambers) can help with First and Second Choices for ITR. Book a 15-minute Zoom meeting with Kathy via the webpage for BMSUE Drop-in or attend a Q&A session (appointments are heavily booked).

What are the consequences of not submitting an ITR by the deadline?

If you do not submit an ITR by March 31 (and have not applied to graduate), then the Office of the Registrar will "push in" an ITR for the same program or degree/module(s) in which you are currently registered.

Example: if you are registered in an Honors Specialization in Microbiology and Immunology + a Minor in Psychology and you do not submit an ITR and you do not apply to graduate, then an ITR will be "pushed in" for a BMSc (Honors) degree with an Honors Specialization in Microbiology and Immunology + a Minor in Psychology.

Issues that arise if you do not submit an ITR:
  • you do not have a Second Choice for ITR,
  • you can neither remove nor add a Major or Minor during the ITR process
  • if you are in Medical Sciences 2 and do not submit an ITR, then the Office of the Registrar will submit an ITR for you to be registered in the Faculty of Science as "BA Undeclared". See ITR for Year 3 BMSc for more details.

See the links to the left under "Intent to Register" for students submitting ITR for Med Sci 2, Year 3 BMSc and Year 4 BMSc, for more details about not submitting an ITR by the deadline.

General FAQs about ITR

How many choices can you submit with your ITR?

You can submit up to two choices for your ITR.

If you are eligible for your First Choice, then your Second Choice will not be considered.

If you are NOT eligible for either of your choices, then you will be registered in what makes the most sense from the perspective of the office/person who adjudicates you.

Are you considered for both your ITR choices at the same time?

No.

Your First Choice is reviewed during the adjudication period in May and you will be registered in your First Choice if you are found eligible for it.

You are only considered for your Second Choice if you are not eligible for your First Choice.

Can you change your ITR before the deadline of March 31?

Yes, you can change your ITR before the deadline by submitting an entirely new ITR which will "over-write" your previous ITR.

You can submit your ITR as many times as you want before the deadline but the last ITR you submit will be the one that "sticks".

Can you change your ITR after the deadline?

Once the ITR deadline of March 31, 2022 has passed, you cannot change your ITR before the adjudication period begins in May.

You may be able to submit a Change of Status form after the adjudication period to request a change to your degree and/or module(s) for the next year. See After Adjudication - I want to change my program/plan for the upcoming Fall/Winter for details and exceptions, e.g., students admitted to Year 3 BMSc cannot change modules for Year 3 BMSc.

Are you more likely to get your First Choice by submitting your ITR as early as possible?

No, submitting an ITR on the first day that the online ITR service is open does not impact your eligibility for your ITR choices.

As long as you submit your ITR by the deadline, you will be considered for your ITR choices during the adjudication period in May.

What if you are not eligible for your First Choice?

During the adjudication period in May, you will be adjudicated (assessed for eligibility) for your First Choice.

If you are not eligible for your First Choice, then you will be adjudicated for your Second Choice (and if you are eligible for your Second Choice, then you will be registered in it for the upcoming year.)

What if you are not eligible for either your First or Second Choice?

If you are NOT eligible for either of your ITR choices, then a decision will be made during the adjudication period in May as to what would be the most appropriate/best program/module(s) for you for next year. This decision will be based on your ITR choices, the courses you have completed, the courses (if any) in which you are registered for the summer, and your marks.

  • if both your First and Second choices are for the BMSc Program and you are eligible for the BMSc Program but not the module(s) requested, then you will be considered for other modules in the BMSc Program (perhaps Double Majors).
  • if you are entering Year 3 and you are not eligible for any module in the BMSc Program, then you will likely be registered in a BSc degree (perhaps with Double Majors, one of which will likely be offered by the basic medical sciences, e.g. Major in Medical Sciences or Major in Physiology)

You will find out the program in which you will be registered after the adjudication process is completed and you have been term-activated for next year (early to mid-June).

What if you submit an ITR and then decide not to come back next September?

If admitted to Medical Sciences 2, Year 3 BMSc or Year 4 BMSc for next year, then we would like you to email us to let us know that you are not returning. We will let you know if any other steps are necessary when we respond to you.

If admitted to a BSc degree for next year, please contact the Academic Counselling Office in NCB 280.

How do you submit an ITR if your are in Year 4 of the 5-year combined program (dual degree) with Ivey?

Go to Student Center to submit your ITR:

  • click on "Complete my Intent to Register" under the Student Services links (right-hand side)
  • select "full-time course load" for next year
  • click on "continue in concurrent program"

That's it - you're done your ITR!

You are registered in Year 4 (but not graduating in June). Can you submit an ITR and return next year?

Registering for another year (without graduating) is referred to as a "fifth year" by some programs, e.g. Schulich Medicine.

If your current Year 4 courses satisfy the requirements for graduation, then you can still register in the same module for an extra year. During this extra year, you would be registered as a Year 4 student and may take any courses you want, as long as you have the prerequisite and can gain access to the course (i.e. satisfy any registration constraints). You would not have to take any more courses that appear in your module since your modular requirements have been completed.

If you have questions about registering in Year 4 BMSc for an extra year, then book a Zoom meeting with Kathy Boon (BMSUE Coordinator).

You are graduating this year. Can you still submit an ITR?

Yes, you can submit an ITR to be a "special student". If you think that you might wish to take basic medical science courses, then you would submit an Intent to Register as a special student in the Faculty of Science.

NOTE: as a "special student", you will not have priority access to any basic medical science courses that have constraints in place.

Alternatively, you might wish to register in a Post-Degree Module (Major or Minor).

Check with the Academic Counselling Office in NCB 280 for your options.