A variety of guidelines must be followed and procedures in place to ensure that purchasing proceed smoothly and without error. Please be familiar with all regulations prior to making any purchases.

Online Purchasing and P-Cards

Mustang Market is Western's web-based eProcurement solution for sourcing and purchasing. Products can be sourced and purchased from Western contracted suppliers who showcase their products and pricing electronically using the marketplace; or can be purchased from non-contracted suppliers using various purchasing forms found in the marketplace.

The VISA Purchasing Card (P-Card) allows you to obtain your goods quickly and pay for them immediately while providing you the flexibility to make purchases at your convenience. The P-card may be used at authorized vendors who accepts VISA and there is no cost to you. It is a good alternative to petty cash or a purchase order for your low dollar purchases.

Detailed information, including application forms, can be found on the Financial Services website.

Preferred Vendors and System Contract Orders

Preferred Vendors are system contracts which have been set up by Western University. Orders are placed through Mustang Market.


A variety of couriers ship items to and from Western on a daily basis, and a variety of policies and procedures surround the shipment of these items.  All hazardous shipments must use FedEx.

FedEx Courier Packages

  • FedEX courier forms (Domestic & International) are now completed on-line.
  • Please contact, 519.661.2111 ext 84587
  • Packages must be dropped off at the Dental Stores (DSB 0037) before 2:30 p.m. daily

Received Goods

  • Packages are picked up daily - late morning and late afternoon from the Dental Stores (DSB 0037) and delivered promptly to the researcher's lab

Exporting Goods

  • For all shipments leaving the University to designations outside Canada
  • Properly completed custom paperwork ensures for minimal delays at, or rejection and return by, foreign Customs Offices
  • Visit Western Procurement Services for information and assistance with Exporting Goods.

After the Buy

After you purchase equipment using University funds, it usually becomes an asset belonging to the University; as a result there are guidelines that you need to be aware of to ensure proper management and eventual disposal of that asset. More information here.