Your final marks and grades report will be posted in Student Center after adjudication decisions have been made and processed.

• Go to Student Center > Academics > Program Status > Grade Report - Progression
• Grade reports should be posted by mid-June

Your grade report includes final marks and:

• adjudication decisions, informing you if you are eligible for your First or Second Choices that you submitted during the Intent to Register period, and
• other comments, if appropriate, about courses that need to be completed, certain graduation requirements, etc.

Be patient!

• It takes time for the BMSUE Coordinators to make the best adjudication decisions possible for hundreds of students
• Please DO NOT contact the BMSUE Office, the Academic Advising Office and/or the Office of the Registrar to find out why your adjudication form has yet to be processed. There are hundreds of adjudication forms that need to be processed and your form is one of many.

For Year 4 students placed on waitlists for Honours Specialization modules: your grade report will specify if you have been placed on a waiting list for a Year 4 Honours Specialization module and if you will be registered in your Second Choice or in a different module(s) for the upcoming year.

• Departments and the BMSUE Coordinators will not inform you of where you are situated on a waiting list.
• If you were placed on a waiting list and a space becomes available in the Honours Specialization module you requested, then you will be emailed by the department at some point during the summer. You must respond to the department and the department will contact the BMSUE Office to have your module(s) updated, if you accept the spot.
• It is impossible to predict whether a spot will open later in the summer as this is contingent upon a person leaving the Honours Specialization module for another program and your position on the waitlist.

Recommendation for course selection if you are on a waiting list:
Register for the courses needed for the module(s) in which you are registered for Year 4 (and perhaps register for additional 4000-level courses needed for the wait-listed module to make the transition easier, if admitted).

The selection of supervisors for fourth-year research projects for Honours Specialization modules:
often occurs in September and departments will be in touch with students later in June about the process. The Honours Specialization in IMS and the Honours Specialization in Biochemistry and Cancer Biology do not require research projects in Year 4, and students will receive information about the capstone courses in these modules later in June.

If you are not eligible for either of your Intent to Register (ITR) choices, then a decision will be made during the adjudication period by the BMSUE Office (and, sometimes, the Academic Counselling Office) as to what would be the most appropriate program/degree/module(s) for you for next year. This decision will be based on your ITR choices, the courses you have completed, the courses (if any) in which you are registered for the summer, and your marks.

• if both your First and Second choices were for the BMSc Program and you are eligible to register in the BMSc Program but not the module(s) that you requested, then you will be registered for a differnt module(s) within the BMSc Program. You will find out in which modules you have been registered once you have been term-activated for the upcoming year by the Office of the Registrar.
• if you are entering year 3 and are NOT eligible for any module(s) in the BMSc Program, then you will likely be registered in a BSc degree degree (perhaps in Double Majors, one of which is a basic medical science Major).

PLEASE do not contact the BMSUE Office or the Academic Counselling Office before you have been term-activated to find out in which modules(s) you will likely be registered. BE PATIENT and this information will be available by mid-June and you will have time to ask questions, etc. before registration begins.

For students not eligible for admission to Year 3 BMSc, there is an appeal process and details are located on the webpage for Appeals. 

After the Office of the Registrar processes the adjudication decisions and posts the grade reports in Student Center, they begin to "term-activate" students for the upcoming fall/winter session. The process to term-activate students who are adjudicated into either their First or Second Choice is fairly quick. Term-activation takes longer when the degree or module(s) to which students have been assigned requires manual intervention (e.g., when a student is not eligible for either choice and a different module or modules is assigned).

Term activation is the process of creating a "line of registration" which includes:

• the level (year),
• the status (either full- or part-time status), and
• the program/plan (e.g. "Medical Sciences" for second-year students, or "Bachelor of Medical Sciences degree" and the particular module or modules for third- and fourth-year students) for the upcoming Fall/Winter

After you have been term-activated, you can view your program/plan by going to Student Center > Academics > Program Status > Academic Program (it is displayed over a few lines - degree on one line, module on second line, additional module on third line)

The BMSUE Office will check all students who have been admitted to Medical Sciences 2, Years 2-4 of the Neuroscience program and Years 3-4 of the BMSc Program to make sure that all students are term-active prior to the first day of registration. Students going into Year 4 will be checked first, followed by students going into Year 3, etc.

• To submit a Change of Status form:
  • Wait until June 16 and then go to the Academic Advising Office's webpage for Degree/Program Changes.
    • click on the link to access the Academic Advising Help Portal
    • click on "Program" on the left and then on "Change of Status" on the right
    • click on the appropriate boxes and fill in the module information
  • Deadline to submit is June 23 (i.e., submit between June 16 and 23)
    • Academic Advising will forward the requests to the BMSUE Office for review, and students will be notified whether the request has been approved or denied.
    • Do not contact the BMSUE Office before June 30th about the status of a pending request.
    • Change of Status requests submitted after the deadline will be reviewed in due course but might not be processed before registration for Year 4 begins.
  • NOTE: requests to add a Major or Minor module to an Honours Specialization module will only be considered if the courses for both the Honours Specialization and the additional Major or Minor can be completed during the upcoming year. Students are advised to consult the Common Course Policy since this policy comes into effect when students wish to complete two modules that contain "common courses".

• Students admitted to Year 3 BMSc will be assigned to modules during the adjudication period, based on their Intent to Register choices. Once assigned to their modules, students in Year 3 BMSc may not change their modules within the BMSc Program for Year 3.
  • Immediately following the adjudication period in May, the BMSUE Office notifies the Office of the Registrar about the manner in which the spaces are to be reserved in the 2000- and 3000-level laboratory and lecture courses offered by the basic medical science departments. Since moving students to different modules would impact the spaces reserved in courses for students already assigned to these modules, revisions to the basic medical science modules are not permitted for Year 3.

• Students admitted to Year 3 BMSc who wish to switch out of the BMSc Program and into a BSc degree may submit a request to the Academic Advising Office via their Help Portal. See Degree/Program Changes on their website for the process and deadlines.
  
  
• Students who did not submit their ITR for Year 3 BMSc and have been granted permission by a BMSUE Coordinator to submit a Change of Status request to be considered for admission to Year 3 BMSc must submit their request between June 23 and June 30. Details on the process are posted on the Academic Advising Office's webpage for Degree/Program Changes. Once in their Help Portal, click on "Program" on the left and then on "Change of Status" on the right. Click on the appropriate boxes and fill in the module information. Students will be considered for late admission to Year 3 BMSc for either Double Majors or an Honours Specialization module that it is not full, as indicated on the chart of Minimum Averages for admission to Honours Specializations. Students requesting an Honours Specialization module will not be permitted to add a Major or Minor module offered by the basic medical sciences when submitting a late request to register in Year 3 BMSc.