Special Permission

General Information about Special Permissions:

Special Permission (see below) must be obtained from the department(s) offering the course(s) and then posted to your academic record by the Academic Counselling Team in WSC 140, before you can register for a course either without the prerequisite or with a timetable conflict. Once the permission has been posted, you will see it in Student Centre under My Academics (View Special Permissions). As soon as your enrolment date has arrived, try to register for the course online but you may need to call the Helpline at 519.661.2100 to ask for assistance in registering for the course concerned - see the specific links below for more details about how to register, once special permission has been approved/posted. There is some new functionality that is being used this year by some departments and faculties to allow more students to register for courses online but it is not available for all special permissions at this time.

See "Special Permission" under Procedures on the Academic Counselling Team's website.

Requesting permission to take a course without the prerequisite

  • Contact the department offering the course and ask that the special permission recommendation (if granted) be emailed to the Academic Counselling Office in WSC 140 (scibmsac@uwo.ca)
  • A list of the Science and Basic Medical Sciences departmental counselors can be found on Western Science's website.
  • Please note that special permission to register in a basic medical science course without the prerequisite, if granted, will likely specify that a student can register later in the summer if the course is one that usually fills up with students who possess the prerequisite.

Requesting permission to take two courses that have a timetable conflict

  • Contact both departments offering the courses and ask that the special permission recommendations (if granted) be eamiled to the Academic Counselling Office in WSC 140 (scibmsac@uwo.ca)
  • You can register for one of the courses online as usual but permission from both departments has to be received and posted to your academic record before you can call the Helpline for assistance in registering for the second course
  • A list of the Science and Basic Medical Sciences departmental counselors can be found on Western Science's website..

Requesting permission to register in a course despite it being full

  • Contact the department offering the course and ask if special permission could be granted to register in a course despite it being full.  The recommendation (if granted) must be emailed to the Academic Counselling Office in WSC 140 at scibmsac@uwo.ca
  • A list of the Science and Basic Medical Sciences departmental counselors can be found Western Science's website..

Special permission for an increased or an irregular course load

Special permission for an increased course load (more than the usual load of 5.0 courses) or an irregular load (e.g. the equivalent of six courses in one term and four in the other term) can only be granted by the Academic Counselling Office in WSC 140 for Science and Basic Medical Science students:

  • to request permission for an increased course load, you must contact the Academic Counselling Office in WSC 140. Send an email message to scibmsac@uwo.ca and state your name and student number, which course you wish to take above and beyond the normal course load, as well as the reason for requesting an increased course load. Students who receive permission to take an increased course load should register for 5.0 courses when their enrolment date arrives but must wait to re-access online registration and register for the extra (half or full) course (date will be specified on the special permission).
  • to request permission for an irregular load, you must contact the Academic Counselling Office in WSC 140 by sending an email message to scibmsac@uwo.ca and state your name, student number, and why you want to take an irregular course load.  Please note that all BMSc students in Year 3 and 4 automatically have a total term load of 5.1 courses (technical talk) so that they can register for courses like Medical Biophysics 3970Z, Pharmacology 3580Z, Physiology 3130Z, and the 4000-level project courses that are worth 1.5 credits.  Only students planning on taking other courses which result in 6 courses in one term and four in the other term need to request special permission from the Academic Counselling Office. Once granted permission to take an irregular load, you must call the Helpline 519.661.2100 for assistance in adding the additional course in either first or second term.

Taking a course without meeting the constraints (priorities and restrictions)

  • Likely will not be granted by any Basic Medical Science department.  See the Access to Courses page for information about the constraints.
  • if you receive permission from another department to register in a course despite not meeting the constraints (priority), ask the departmental contact to forward the special permission recommendation to the Academic Counselling Office in WSC 140 to scibmsac@uwo.ca  and, once the permission is posted to your academic record, call the Helpine 519.661.2100 to ask for assistance in registering for the course.

Substituting a course for a modular course

  • If the module in question is a basic medical science module (e.g. Major in Physiology, Minor in Biochemistry, etc.), ask the department offering the module to send the recommendation to the BMSUE office
    • if approved by the BMSUE Office, a recommendation will be sent to the Academic Counselling Office in WSC 140 for final approval
  • If the module is a Science module or one offered by a different faculty, ask the department to forward the recommendation to the Academic Counselling Office in WSC 140 scibmsac@uwo.ca

Taking a course at an affiliated University College (Brescia, Huron, King's)

  • Students may be able to enroll in certain Affiliate College courses themselves if the relevant course(s) are not offered on main during the same session, so try adding the course via web registration, and follow these special permission request steps below if you were unsuccessful in enrolling.
    • Check the online Academic Timetable when looking up a specific course. If the 'Notes' section indicates that 'home faculty permission' is required and you were unable to add the course via web registration, first send an email to the Academic Counselling Office in WSC 140 with your request (scibmsac@uwo.ca).
    • If the Academic Timetable does not indicate that 'home faculty permission' is required nor that the course is restricted, your first step is to contact the specific Affiliate College that offers the course you are interested in taking. If they grant you permission to take the course, they can email the Academic Counselling Office in WSC 140 with the special permission details.
  • Note that if the 'Notes' in the online timetable indicate that the course is restricted to a specific group of students, you will not be able to register in that course unless you are part of those groups.