Intent to Register

 

What is Intent to Register (ITR) and why is it important?

By submitting their Intent to Register (ITR), students inform Western that they plan to return next year and in which program they would like to register for the next year.

Review the links to the left for year-specific info about ITR

When final marks are available in May, students are adjudicated (assessed for eligibility) for the programs/degrees/modules that they requested during the ITR period. Only students who submit their ITR are allowed to register for courses for the next Fall/Winter session.

General Information about ITR

When do I submit my Intent to Register (ITR)?

The ITR period runs from from February 1 to March 31. You must submit your ITR on or before March 31st.

How do I submit my ITR?

You need to go to Student Center to submit your ITR. Look under Student Services Links (right-hand side) and click on Complete My Intent to Register.



If the online ITR process does not work for you, either visit Kathy Boon during her drop-in hours or send an email message with your name, student number, and what error you are encountering (send a screen shot, if possible, from the online ITR system when you get stuck).

From early April onward, you can go back and look at your ITR on Student Center (click on "View My Intent to Register").

Why do I have to submit an ITR?

You have to submit an ITR so that:

  • we know that you want to return in September
  • we know in which program you'd like to register next year (and can then assess your eligibility)
  • you'll be able to register for courses for next year

What ITR events are planned?

The ITR events below are put on by different students groups and departments to provide you with the opportunity to speak directly with faculty and students.

Student Groups:

Science Students' Council (SSC) ITR Information Fair on March 8 from 1:00-4:00 in PAB atrium
Come and speak to:

  • faculty members and students from the different disciplines about courses, modules, research opportunities, careers etc.
  • the BMSUE Office about module choices
  • members of the Academic Counselling Team

Departmental Sessions:

Epidemiology and Biostatistics:

  • March 15: drop-in session (and cake!) from 5:00-6:00 in Kresge Bldg Rm 103 (see map)

Interdisciplinary Medical Sciences (IMS):

  • March 19: "Ask Me Anything" - IMS students and Nicole Campbell will be available to answer your questions from 6:00-8:00 p.m. at The Spoke
  • March 21: another "Ask Me Anything" session from 11:30-1:30 in Med Sci Bldg Room 117 (Drimmer Lab)

Physiology and Pharmacology:

  • March 26: ITR NIGHT from 4:30-6:45. Nat Sci 1. Find out more about third-year modules and the fourth-year thesis
  • March 27: an informal drop-in session from 10:30-2:30 in Dental Sci Bldg Room 2005 (student labs) for students interested in modules offered by the Department of Physiology and Pharmacology. Lab tours will be available.

One Health:


Pathology:

  • March 22: ITR drop-in session from 3:00-6:00 in Health Sciences Addition, Room 410 (see map)

What should you do before you submit your ITR?

Attend one of the ITR events listed above!

Review the modules offered by the basic medical science departments. A great way to determine what you'll study in a module and what differentiates one module from another is to review the course descriptions of the courses required for the module.

Investigate the basic medical science courses and determine if you will have access to the basic medical science courses you want to take, based on your ITR choices.

Check the websites of the basic medical science departments to find out additional information.

Ask questions if you need help with the information you see or the choices you're going to make.

Need help with your module choices for ITR?

Kathy Boon in the BMSUE Office can help with First and Second Choices for ITR during her drop-in hours (posted on the Event Calendar as BMSUE Drop-in) if you are interested in the BMSc Program.

ITR sessions for students going into Years 3 and 4 BMSc will be held in March (dates/times posted on the Event Calendar) to give some general information about the ITR process, what things to keep in mind when selecting modules for BMSc, how students are adjudicated (assessed for eligibility for BMSc modules), etc.

Don't wait until the end of March to ask about your module choices - BMSUE Drop-in gets pretty busy!

When do I find out if I'm eligible for my ITR choice(s)?

When your final marks are available in May, you'll be adjudicated (assessed for eligibility) for your ITR choices. Your adjudication results will be posted by mid-June. See Adjudication for details.

General FAQs about ITR

How many choices can I submit with my ITR?

You can submit up to two choices for your ITR.

If you're eligible for your First Choice, then your Second Choice won't be considered.

If you aren't eligible for either of your choices, then you'll be registered in what makes the most sense from the perspective of the person who adjudicates you (Kathy Boon, BMSUE Coordinator, for students requesting BMSc).

Can I change my ITR before the deadline (March 31st)?

Yes, you can change your ITR before the deadline by submitting an entirely new ITR which will "over-write" your previous ITR.

You can submit your ITR as many times as you want before the deadline but the last ITR you submit will be the one that "sticks".

Can I change my ITR after the deadline (March 31st)?

It is unlikely that students will be permitted to revise their Intent to Register after the deadline of March 31st.

Students may contact the Academic Counselling Office in WSC 140 in April to ask about changing their ITR after the deadline. The reasons for requesting the change will be reviewed when the requests are considered.

Am I more likely to get my First Choice if I submit my ITR as early as possible?

No, submitting an ITR on the first day that the online ITR service is open doesn't impact your eligibility for your ITR choices.

As long as you submit your ITR by the deadline, you'll be considered for your ITR choices during the adjudication period in May.

What happens after ITR?

When your final marks are available in May, you'll be adjudicated for your ITR choices (assessed for eligibility). The results of your adjudication (eligible or not eligible, etc.) will be posted in Student Centre by mid-June (Student Centre > My Academics > View My Grades).

See Adjudication for more information.

What if I don't submit an ITR?

You won't be able to register for courses for next year if you don't submit an ITR.

You can contact the Academic Counselling Office in WSC 140 about submitting a late ITR. If allowed, then you'll have a later enrollment date than other students in your year.

What if I'm not eligible for my First Choice?

During the adjudication period in May, you'll be adjudicated (assessed for eligibility) for your First Choice. If you're not eligible for your First Choice, then you'll be adjudicated for your Second Choice (and if you're eligible for your Second Choice, you should be registered in it for next year).

What if I'm not eligible for both my First and Second Choices?

If you're not eligible for either of your ITR choices, then a decision will be made during the adjudication period in May as to what would be the most appropriate/best program for you for next year. This decision will be based on your ITR choices, the courses you've completed, the courses (if any) in which you're registered for the summer, and your marks.

  • if both your First and Second choices are for the BMSc Program and you're eligible for the BMSc Program but not the module(s) requested, then you'll be considered for other modules in the BMSc Program (perhaps Double Majors).
  • if you are entering Year 3 and you are not eligible for any module in the BMSc Program, then you'll likely be registered in a BSc degree (perhaps with Double Majors, one of which is a basic medical science Major)

You'll find out the program in which you'll be registered after the adjudication process is completed and you've been term-activated for next year (early to mid-June).

What if I submit an ITR and then decide not to come back next September?

If admitted to Medical Sciences 2, Year 3 BMSc or Year 4 BMSc for next year, then we'd like you to email us to let us know that you're not returning. We'll let you know if any other steps are necessary when we respond to you.

If admitted to a BSc degree for next year, please contact the Academic Counselling Office in WSC 140.

How do I submit my ITR if I'm in Year 4 of the 5-year combined program (dual degree) with Ivey?

Go to Student Center to submit your ITR:

  • click on "Complete my Intent to Register" under the Student Services links (right-hand side)
  • select "full-time course load" for next year
  • click on "continue in concurrent program"

That's it - you're done your ITR!

I'm registered in Year 4 (but not graduating in June). Can I submit an ITR and return next year?

Registering for another year (without graduating) is referred to as a "fifth year" by some programs, e.g. Schulich Medicine.

If your current Year 4 courses satisfy the requirements for graduation, then you can still register in the same module for an extra year. During this extra year, you would be registered as a Year 4 student and may take any courses you want, as long as you have the prerequisite and can gain access to the course (i.e. satisfy any registration constraints). You would not have to take any more courses that appear in your module since your modular requirements have been completed.

If you have questions about registering in Year 4 BMSc for an extra year, then see Kathy Boon during her drop-in hours.

I'm graduating this year. Can I still submit an ITR?

Yes, you can submit an ITR to be a "special student". If you think that you might wish to take basic medical science courses, then you would submit an Intent to Register as a special student in the Faculty of Science.

NOTE: as a "special student, you do not have priority access to any basic medical science courses that have constraints in place.

Alternatively, you might wish to register in a Post-Degree Module (Major or Minor).

Check with the Academic Counselling Office in WSC 140 for your options.