If you have specific questions about the ceremony or luncheon that you do not see answered here, please contact the Office of the Director at firstname.lastname@example.org or 519.661.3330.
Please find below all information that you will need to make sure that you are aware of what needs to happen before and on, this important date.
Convocation tickets are available online. The Western Secretariat has emailed all students with instructions.
For instructions on purchasing regalia please visit the Convocation Main Website http://convocation.uwo.ca/index.html
If you require special arrangements for marshalling across the stage, please write to the Marshal of Convocation before June 1, 2019 for Spring ceremonies and before October 1, 2019 for Autumn ceremonies. Mail can be sent to the Marshal at:
Marshal of Convocation
c/o Convocation Board of Senate
Or email email@example.com, with the subject: Graduation Accessibility
If one of your invited guests to convocation requires special accommodation, for example someone in a wheelchair, who will require additional arrangements at the ceremony, you must contact the Convocation Secretary at 519-661-2055. Please contact the Convocation Secretary to make arrangements prior to June 1, 2019 for Spring ceremonies and before October 1, 2019 for Autumn ceremonies. Regular tickets must be exchanged for reserved tickets. Extra reserved tickets will not be issued.
Alumni Hall is wheelchair/stroller accessible and parking can be made available close to the facility if requests are made with sufficient notice.
Tickets are not required for children who will be sitting on someone’s lap or be held. Small children who will require their own seat will require a ticket for the Convocation ceremony.
Please refer to the email from the Secretariat office regarding convocation tickets to attend the ceremony in order to gain admittance to the auditorium, space permitting. Additional information on tickets can be found on the Convocation website.
There is an awards luncheon for graduates and up to two members of their family/friends, which will be held prior to the convocation ceremony, at the Great Hall, Somerville House. The luncheon will run from 11:00 a.m. until 1:30 p.m. Seperate tickets are available for the luncheon and must be picked up at the Office of the Director, DSB 1003. Additional adult guest tickets are $25 each.
Guests should park at the South Valley Parking Lot (see map here) and follow the path up the stairs to Alumni Hall. Parking will be free of charge on a first-come first-served basis. Shuttle service will be provided between Alumni Hall and South Valley Parking Lot at no charge starting at 7:30 a.m. Accessible parking is available in the Alumni Hall parking lot.
Friends and relatives wishing to send flowers to graduates are requested to have them delivered to Room 17 (lower level) Alumni Hall before 4:30 p.m. The flowers should be picked up in that area immediately following the ceremony. Note that while the University provides a drop off location for flowers, it does not take responsibility for lost or stolen bouquets.
Attending graduates will have their portraits taken at Convocation, and Western will provide each a 5x7 photograph free of charge after the ceremony. Students are required to pre-register online here where they can select their ceremony date and time.
Students who did not pre-register should visit the Photography/DVD page for details on how to obtain their free photo.
Students can pre-order their 2016 Spring Convocation DVD on the Convocation website, or order DVDs from prior years.
For more information, see the Photography/DVD page.
* A photographer will be on site at the Awards Ceremony at the Great Hall. Pictures taken at the Great Hall will be emailed to students who are in the pictures.
If you are interested in purchasing a frame for your Diploma, you can order on-line through the Bookstore website as well.
You can make arrangements to pick up the frames at the Medicine Convocation (please make this explicit to the Bookstore or they will think it is for the June Convocation ceremonies) or have them shipped to another location.
Instructions on how to order and make arrangements for delivery are available at the bookstore at Western.
If you cannot attend your Convocation ceremony, you will want to make alternate arrangements to pick up/receive your diploma. For information on how to do this, please visit the registrar's website.