PaLM Return to Campus Plan


Version: March 16, 2022

Dear Faculty, Staff, Postdoctoral Scholars and Students,

Please see below the details of our on-campus health and safety requirements in the Department of Pathology and Laboratory Medicine.

For all Faculty, Staff, Students and Postdoctoral Scholars

Before Reporting to Campus

  • View the video on OWL: COVID-19 Training Video: Return to Campus Essentials and answer the certification question.
  • Review Western’s COVID-19 Vaccination Policy and upload your documents as applicable.
  • Before each visit to campus, you must complete a a daily symptom check using the unique link sent you by email. The subject line of the email will be "Action Required: COVID-19 self-assessment and absence notification."
    • Note: For hospital-based faculty, staff, postdoctoral scholars and students, the hospital screening questionnaire must be completed in some form upon entry to any hospital site. The self-assessment referenced above is only required if you will be on campus for any reason (e.g. class, meeting, library, eatery).
  • Visitors: please familiarize yourself with Western’s "Events and Visitors on Campus Procedure." If you have not been assigned a designated University representative, please contact Linda Jackson-Boeters at

Absence Notification/Self-Isolation

For faculty, staff, postdoctoral and graduate students who receive pay through myHR: 

  • If you are unwell or are required to self-isolate due to illness or being a close contact, please complete the Absence Notification Tool/Self-Isolation in MyHR daily and notify your Supervisor. When reporting self-isolation, employees will indicate if they are able to fulfill their work duties.

Optional: Outlook Calendars

  • In consultation with your Supervisor, reserve your space on campus using the required Schulich Outlook calendars.
  • We recommend using Google Chrome to access the webmail version of the Outlook calendars.
  • A list of calendars is provided below in the Links section and your Supervisor can advise you of which one(s) to use if it is not clear.
  • An instructional video on how to use the scheduling tool is available here:
  • This tool is required to monitor building occupancy in compliance with provincial legislation.
  • Outlook Calendars (Quick Tips)
    • Google Chrome is the preferred browser
    • Open the WebMail version of your Western email
    • Select the calendar icon
    • Click on New Event (top left)
    • Add event title: XX in Lab/Office
    • Select the date and time block
    • Search for room or location type: SSMD-PATH-XX
    • Click Save

On Campus

  • All members of the Western community are required to wear medical grade (ASTM Level 3) masks with no exceptions in the presence of others, and in common and shared spaces. This includes shared office space, corridors, lobbies, washrooms, elevators, classrooms, teaching laboratories, meeting rooms, and libraries. Masks are also required outdoors when physical distancing is not possible.
  • In situations where you cannot maintain physical distance of 6 feet, you are also required to wear a face shield and/or eye goggles. Safety glasses are not equivalent to eye goggles, therefore if you need to wear safety glasses then you must also don a face shield.
  • Your supervisor will provide you with masks, face shields and eye goggles as required.
  • Please arrive to campus wearing a mask.
  • You may enter/exit the building by most doors. Please following the signage installed by the University.
  • The entrance to the dental patient parking lot is reserved exclusively for urgent care dental patients to enter and exit. No one else is permitted to use this entrance.
  • All corridors and stairwells are considered two-way traffic zones. Please practice physical distancing, including walking only on the right side of the hall.
  • In the event of a fire or fire drill, evacuate through the nearest exit.  

In the Lab

  • Maximum occupancy signs are posted.
  • All normal lab safety practices are still applicable.
  • Additional health and safety requirements are summarized on posters in the lab.
  • In labs, medical grade (ASTM Level 3) masks must be worn and will be provided.
  • Please discuss specific clean in/clean out expectations with your Supervisor.

Common Spaces

  • Students may use their designated study space although working from home for activities that don’t require you to be on campus is recommended. If physical distancing cannot be maintained or if maximum occupancy is exceeded, then a face shield must be worn in addition to a medical grade (ASTM Level 3) mask. Masks and face shields will be provided.
  • The H410 conference room can be booked as instructional space for up to 8 people. Using H410 as break space will be approved on a limited basis.
  • Walk-in freezers will be marked with Available/Occupied signage to prevent entering already-occupied, tight spaces.
  • If you enter a common space (e.g. photocopier room), please use the cleaning products in the room to wipe down high-touch surfaces before and after use.

After your Visit to Campus

  • If you have been on campus and start to feel unwell, please stay home and complete the Absence Notification Tool/Self-Isolation in MyHR. Please also advise your Supervisor and Linda Jackson-Boeters of your change in health status. Linda is PaLM’s HR-appointed "Reporting Officer."
  • If you have any concerns regarding safety and/or compliance with public health guidelines, please contact your Supervisor, Dr. Driman, myself, Linda or

Thank you,

Angela DeCandido
Manager, Administration & Finance
Pathology and Laboratory Medicine
Schulich School of Medicine & Dentistry
Western University
519-661-2111 x82032