Schulich school of Medicine and Dentistry logo Undergraduate Medical Education Schulich School of Medicine & Dentistry


Schulich School of Medicine & Dentistry, Western University's MD Class of 2018

Medicine Students sitting during convocation ceremony

What: Convocation and Awards Ceremonies for the MD Class of 2018
When: Friday May 11, 2018, 9:30 am- 12:30 pm
Where: Alumni Hall, Western University, London, Ontario.

If you have specific questions about the ceremony that you do not see answered here, please contact the Learner Equity & Wellness Office at or 519-661-4234.

Participants in the ceremony (graduates, faculty and guest faculty) will be required to arrive at Alumni Hall, Room 15 (on the lower level) by 8:45am for gowning and to assemble into the proper formation for the Procession into the hall. Please find below all information that you will need to make sure that you are aware of what needs to happen before and on this important date.

Faculty Information

Registration for participation as a member of the Platform Party can be done by completing the Faculty Registration Form here.  (FACULTY REGISTRATION HAS NOW CLOSED)

For more details on who can be a parent/family hooder, please see the section below on Parent/Family Participation in the Convocation Ceremony

Student Information

Student Regalia (Gown) Orders

Students planning to participate in the Meds 2018 Convocation Ceremony on Friday May 11, 2018, must order Convocation regalia (robes and hoods).  The University uses Gaspard Robe Company to provide the regalia. Rental of the robe and hood online will cost 50.00 dollars, taxes included.

To order regalia, please go to

Opening/Closing Dates: The site is now open and will remain so until Friday May 4th at 5:30 pm (EST).

Gown Pick Up: All gowns and hoods will be delivered to Alumni Hall (Room 15, in the lower level) and will be available for pick up at 8:00 am on May 11, 2018.

Gown Return:  Regalia should be returned to the same location (Room 15, Alumni Hall) prior to going to the reception.

back to top

Special Needs

If you or one of your invited guests to Convocation requires special accommodation, please let our office know by Monday April 30th ( so we can help to make necessary arrangements for seating, parking, staffing and wheel chairs etc.

Alumni Hall is wheelchair/stroller accessible and parking can be made available close to the facility if requests are made with sufficient notice. 

back to top


Unlike other Western Convocation ceremonies, there is NO limit on the number of guests who can attend the Convocation ceremony at Alumni Hall and therefore tickets are not issued for admittance.  Our small number of graduates means there is ample seating in the large Alumni Hall facility.  

back to top


There will be a light reception (coffee & cupcakes) for graduates immediately following the ceremony which will be held at the Great Hall, Somerville House, just up the road from Alumni Hall.  The reception will run until 2pm. 

back to top


Parking will be available on the day of the Convocation in the South Valley parking lotlo cated off of Huron Drive, just below Alumni Hall and the Rec Centre.  This is an unattended lot about a five minute walk from Alumni Hall where the ceremony will be held. Shuttles for those who may be unable to walk/climb the stairs to the upper level of campus will be available before and immediately after the ceremony. A map of the campus parking is available here:  

If you require assistance with parking closer to Alumni Hall because of mobility issues or for other reasons, you may contact our office and we will assist you in finding alternate parking for the ceremony. Please call 519-661-4234 or email us at and we would be pleased to assist you.  

back to top

Parent/Family Participation in the Ceremony

Graduates who have immediate family members who are on faculty at another North American University can be hooded by their family member instead of another faculty member.  These family members must be registered through the LEW office, will be part of the academic platform party and will have to have appropriate academic regalia. If you require academic regalia for the day, your graduate can provide you instructions on how to do so.  This option is time and space limited so please register early if you wish to do this so we can determine if we have adequate space on the stage.  

back to top

Instructions for Ordering Regalia for Family Hooders

* Please note that as of April 25, 2018, we are unable to accommodate any more family hooders for this year*

Faculty participating in the ceremony as  family hooders (i.e. hooding a member of one’s family graduating in this MD ceremony), please follow these instructions:

A) If the faculty member is from a university other than Western and they do NOT own their own Academic Regalia:

Please complete an order for a gown at


Rental of each Gown and Hood will cost $50 (tax included).

Orders must be placed online before Friday May 4th at 5:30pm EST .

B) If the family hooder is a member of Western Faculty, the cost of the gown and hood are covered by Western University:

Additionally, please be sure that both forms below have been completed:

Western Faculty Registration Regalia Order Form (FACULTY REGISTRATION HAS NOW CLOSED)

Parent Hooder Registration Form (no longer available)

back to top

Unable to Attend your Convocation Ceremony?

If you cannot attend your Convocation ceremony, please contact the Undergraduate Medical Education Office so the ceremony organizers can update their records.  In addition, you will want to make alternate arrangements to pick up/receive your diploma. For information on how to do this, please visit

back to top


If you are interested in purchasing a frame for your Diploma, you can order on-line through the Bookstore website as well.

You can make arrangements to pick up the frames at the Medicine Convocation (please make this explicit to the Bookstore or they will think it is for the June Convocation ceremonies) or have them shipped to another location.

Instructions on how to order and make arrangements for delivery are available at

back to top


Attending graduates will have their portraits taken at Convocation, and Western will provide each a 5x7 photograph free of charge after the ceremony.  Students are required to pre-register online here where they can select their ceremony date and time.  Students who did not pre-register should visit the Photography/DVD page for details on how to obtain their free photo.  Please note the DVD service is NOT available for the MD Convocation.  

back to top

Questions about what is listed on this page?

Please contact the Learner Equity & Wellness Office at 519-661-4234 or send us an email:

back to top