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Visiting Resident Elective Procedure

 

Application process and required documentation for trainees coming from:

Department of Medicine elective rotations

Medical Affairs Requirements for rotations in London

Outgoing electives for Western Trainees

Principles for elective Rotations

Contact for all elective inquiries

 

 

 

Visiting Resident Electives Process

In Province  
 

Thank you for choosing Western University to pursue your elective rotation.  Please note that electives in Ontario may not exceed 15 weeks. The following procedure should be followed to ensure full processing of your elective:  

  1. The applicant must first contact the Program – this can be in the form of a phone call, email or a letter mailed to the Department – formally requesting the elective of their choice, including proposed start and end dates of the rotation. For program contact information please see our Residency Training Programs contact info. 
  2. The applicant must then send the following documentation to the Postgraduate Medical Education office. Documents can be sent to the PGME office via email, postgraduate.medicine@schulich.uwo.ca, or fax (519-850-2492)
  • the request letter that includes anticipated start and end dates, date of birth, and home university student number
  • Curriculum Vitae
  • a copy of the Medical Degree (a photo will suffice)
  • proof of CMPA coverage (obtain Membership update by logging in to CMPA)
  • CPSO number
  • a letter of support from the Program Director of the home university.  The letter of support should be addressed to Associate Dean, Postgraduate Education:  Dr. Chris Watling, Associate Dean, Schulich School of Medicine & Dentistry, Postgraduate Medical Education, MSB M103, Western University, London, Ontario, N6A 5C1.
  1. Once all documentation is received, the Program will approve or be unable to accommodate the elective.
  2. The elective application is then reviewed, and if the program has approved the elective, a Letter of Appointment is prepared and emailed to the applicant by the PGME office.
  3. The letter must be signed and returned to the PGME office. Once returned, the PGME office forwards the signed letter of appointment to the College of Physicians and Surgeons of Ontario (CPSO).
  4. Once the signed letter of appointment has been sent to the CPSO, the PGME office will email the Program Director, Medical Affairs, and the applicant, notifying them that the elective has been approved and fully processed.
  5. The elective applicant will receive an emailed hospital application package from Medical Affairs that includes training modules to complete, a hospital appointment letter to sign and return, and a health review form to be completed. Please click here for more information. Elective training cannot begin until Medical Affairs has confirmed that all requirements have been met.
  • Please note that the applicant must hold a valid educational license issued through the CPSO before elective training can begin.

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Out of Province
 

Thank you for choosing Western University to pursue your elective rotation. Please note that electives in Ontario may not exceed 15 weeks. The following procedure should be followed to ensure registration in your elective:  

IMPORTANT: In order to pursue any Postgraduate training in Ontario, you must hold a valid license with the College of Physicians and Surgeons of Ontario (CPSO).  It is the responsibility of the applicant to contact the CPSO for a license application package, as well as to ensure that all licensing requirements are met prior to the elective period.  The license application should be submitted to the CPSO at least two months prior to the elective start date.  You will not be able to commence your rotation without a valid CPSO license. Please visit the CPSO website for application packages. The Inquiries Department at CPSO can be reached at 1-416-967-2617.

  1. The applicant must first contact the Program – this can be in the form of a phone call, email or a letter mailed to the Department – formally requesting the elective of their choice, including proposed start and end dates of the rotation. For program contact information please see our Residency Training Programs contact info. 
  2. The applicant must then send the following documentation to the Postgraduate Medical Education office. Documents can be sent to the PGME office via email, postgraduate.medicine@schulich.uwo.ca, or fax (519-850-2492)
  • the request letter that includes anticipated start and end dates, date of birth, and home university student number
  • Curriculum Vitae
  • a copy of the Medical Degree (a photo will suffice)
  • proof of CMPA coverage (obtain Membership update by logging in to CMPA)
  • CPSO number
  • a letter of support from the Program Director of the home university.  The letter of support should be addressed to Associate Dean, Postgraduate Education:  Dr. Chris Watling, Associate Dean, Schulich School of Medicine & Dentistry, Postgraduate Medical Education, MSB M103, Western University, London, Ontario, N6A 5C1.
  1. Once all documentation is received, the Program will approve or be unable to accommodate the elective.
  2. The elective application is then reviewed, and if the program has approved the elective, a Letter of Appointment is prepared and emailed to the applicant by the PGME office.
  3. The letter must be signed and returned to the PGME office. Once returned, the PGME office forwards the signed letter of appointment to the College of Physicians and Surgeons of Ontario (CPSO).
  4. Once the signed letter of appointment has been sent to the CPSO, the PGME office will monitor for the issuance of the Postgraduate elective license by the CSPO. An email will then be sent to the Program Director, Medical Affairs, and the applicant, notifying them that the CPSO license has been issues, and the elective has been approved and fully processed.
  5. The elective applicant will receive an emailed hospital application package from Medical Affairs that includes training modules to complete, a hospital appointment letter to sign and return, and a health review form to be completed. Please click here for more information. Elective training cannot begin until Medical Affairs has confirmed that all requirements have been met.
  • Please note that the applicant must hold a valid educational license issued through the CPSO before elective training can begin.

 

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International Trainees
 

Thank you for choosing Western University to pursue your elective rotation.  The following procedure should be followed to ensure registration in your elective:  

IMPORTANT: In order to pursue any Postgraduate training in Ontario, you must hold a valid license with the College of Physicians and Surgeons of Ontario (CPSO).  It is the responsibility of the applicant to contact the CPSO for a license application package, as well as to ensure that all licensing requirements are met prior to the elective period.  The license application should be submitted to the CPSO at least six months prior to the elective start date.  You will not be able to commence your rotation without a valid CPSO license. Please contact the CPSO for a customized application package; the Inquiries Department at CPSO can be reached at 1-416-967-2617 or inquiries@cpso.on.ca.  The elective must not exceed 6 months in duration.   

For those requiring a work visa, there is a $150 visa-processing fee.  Please contact the PGME office at postgraduate.medicine@schulich.uwo.ca or tel. 519-661-2111 ext. 87675 for further information.  It is important to note that all international electives should be arranged at least 6 months prior to the elective start date.   


  1. The applicant must first contact the Program of your desired elective – this can be in the form of a phone call, email or a letter mailed to the Department – formally requesting the elective of their choice, including proposed start and end dates of the rotation. For program contact information please visit our Residency Training Programs contact info. 
  2. If the Program is able to accommodate the elective and gives their approval, the applicant must then send the following documentation to the Postgraduate Medical Education office. Documents can be sent to the PGME office via email, postgraduate.medicine@schulich.uwo.ca, or fax (519-850-2492)
  • the request letter that includes anticipated start and end dates, date of birth, and home university student number
  • Curriculum Vitae
  • a copy of the Medical Degree (a photo will suffice)
  • proof of citizenship (passport demographic page)
  • a letter of support from the Program Director of the home university.  The letter of support should be addressed to Associate Dean, Postgraduate Education:  Dr. Chris Watling, Associate Dean, Schulich School of Medicine & Dentistry, Postgraduate Medical Education, MSB M103, Western University, London, Ontario, N6A 5C1.
  1. After submitting the above documentation and applying to the CPSO, trainees must apply for coverage under the Canadian Medical Protective Association (CMPA).  CMPA can be contacted at www.cmpa.org or 1-800-267-6522.  If coming from out of province/country the trainees must ensure that their insurance plans have malpractice coverage that is applicable to Ontario hospital rotations.   
  2. The elective is then reviewed, and if approved, a Letter of Appointment is prepared and emailed to the applicant.
  3. The letter must be signed and returned. Once returned, the PGME office forwards the signed Letter of Appointment to the College of Physicians and Surgeons of Ontario (CPSO), a necessary step in the license application process.
  4. After the signed Letter of Appointment has been sent to CPSO, the PGME office will monitor for the license to be issued.  Once the license is issued a confirmation email from the PGME office will be sent to the Program Director, Medical Affairs and the applicant.
  5. If you require a Work Permit and/or Temporary Resident Visa, instructions and documentation necessary for your application will be emailed to you.
  6. All trainees on a Work Permit/Visa must present their paper work to the Postgraduate Medical Education office upon arrival.   
  7. The elective applicant will receive an emailed hospital application package from Medical Affairs that includes training modules to complete, a hospital appointment letter to sign and return, and a health review form to be completed. Please click here for more information. Elective training cannot begin until Medical Affairs has confirmed that all requirements have been met.
  • All international trainees coming to Ontario to do an elective are required by the CPSO to be reviewed by the Registration Committee. If the applicant has successfully passed the MCCEE, they will not need to be reviewed by the Registration Committee.  International trainees coming to do electives in Ontario are not required to have the MCCEE.
  • All international trainees coming to Ontario to do an elective are required to do a 2 week Pre-Entry Assessment Period as part of their elective training.

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Electives for Western Trainees

 

A Western University resident planning to undertake an elective at any other medical school must get written permission from his/her current Program Director to undertake the elective period.  The resident must follow the registration instructions of the visiting medical school/institution as well as the regulations of the licensing authority and membership rules of the malpractice insurance carrier.  The maximum length of the elective period is determined by the licensing authority of the elective location, the trainee's home program and the intended elective program. Trainees taking electives in the United States should ensure they have the correct traveling documents by contacting either Health Canada or the U.S. Department of State.  Please note that CMPA coverage does not cover medical electives in the U.S.

Health Canada

http://www.hc-sc.gc.ca/index-eng.php

U.S Department of State 

http://contact-us.state.gov/

  • Please note that if you are a sponsored resident, you will need written permission from your sponsor to do an elective off site.  The letter will need to be sent to the PGME office. 

 

Contact Information

 

For all Department of Medicine elective inquiries, please contact domvse@lhsc.on.ca

For requesting electives in rural regional locations, please contact Charlotte Sikatori, Program Coordinator of SWOMEN, charlotte.sikatori@schulich.uwo.ca or visit http://www.schulich.uwo.ca/swomen/postgraduaterotations for more information.

For all other elective inquiries, please contact Kate O'Donnell, kate.odonnell@schulich.uwo.ca or tel. 519-661-2111 ext. 87675, fax 519-850-2492

For Medical Affairs in London, please contact Alison Wareham, alison.wareham@lhsc.on.ca, or call 519-685-8500 x 77701

 

 

Department of Medicine elective rotations 

 

Residents requesting elective rotations within the Department of Medicine must first contact the Department of Medicine Visiting Student Electives office at domvse@lhsc.on.ca. If you make arrangements directly with the program and do not inform the DOMVSE office your rotation may not be scheduled and you may not be able to undertake the elective. This applies to elective requests for the following programs only:

  • Clinical Immunology & Allergy
  • Clinical Pharmacology & Toxicology
  • Cardiology
  • Critical Care Medicine
  • Endocrinology & Metabolism
  • Gastroenterology
  • General Internal Medicine
  • Geriatric Medicine
  • Hematology
  • Internal Medicine
  • Nephrology
  • Respirology
  • Rheumatology

 

Medical Affairs - For London rotations

 

If your elective rotation is taking place in London, you will need to complete Medical Affairs requirements in order to obtain hospital privileges necessary to undertake training. You will not be able to begin your elective until Medical Affairs has confirmed that all requirements have been met.

You will be emailed a hospital application package by Medical Affairs prior to starting your elective. One step in the process is the completion of the elective health review form for the hospital Occupational Health Department. In order to ensure that your elective is not delayed, please complete the visiting elective health review form located at the following link as soon as possible

 https://www.londonhospitals.ca/departments/medical_affairs/post_grad/Orientation/HealthReview.php

Mail the completed form to the hospital Occupational Health Department; the address is located on the bottom of the form. Occupational Health will let you know if you are required to submit further documentation or if you are required to attend an appointment prior to starting your clinical elective rotation.

For more information or inquires regarding Medical Affairs requirements, please contact  Alison Wareham, alison.wareham@lhsc.on.ca, or call 519-685-8500 x 77701

 

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