SWOMEN Conference Funding for Trainees
(as of January 2011)
In addition to training opportunities in communities beyond the traditional academic health sciences centre, SWOMEN encourages undergraduate and postgraduate trainees to develop their interests in rural medicine through participation at conferences focused on rural medicine and research.
The SWOMEN Conference Funding Policy for Trainees is a funding mechanism to assist trainees to attend conferences which will enhance their skills, knowledge and interest in medical practice in small and mid-sized communities.
Funding typically will be awarded to trainees who wish to attend a conference to make either a lecture or poster presentation. It will not be awarded to students who merely wish to attend a conference or event. A large degree of participation, leadership or scholarly activity must be demonstrated.
Funding directly supports trainees who have undertaken or are undertaking training outside the academic health sciences centre, including electives and core rotations. Preference will be given to trainees who have participated in activities within SWOMEN communities.
SWOMEN funding will assist trainees with costs to participate in a conference and is not intended to be the sole funding source. Funding will not exceed $750 per event, and is dependent upon budget considerations. It is expected that trainees will share the costs to participate and will actively search out other additional funding sources. Only one application per trainee per year will be considered.
Application Process
Applicants must be registered as full-time trainees at the Schulich School of Medicine & Dentistry. Trainees must complete the application form and submit by email to: Mary Peterson.
The Assistant Dean SWOMEN Rural Regional will adjudicate applications. All applicants will be notified in writing of the outcome of their request for funding. SWOMEN takes no responsibility if registration or conference deadlines are breached due to the lack of adjudication of application on SWOMEN’s part.
Funding Agreement
Trainees can apply SWOMEN funding to support their expenses for accommodations, travel, conference registration or meals.
Trainees who receive funding support from SWOMEN must agree to the following:
- While attending the event, trainees will abide by The University of Western Ontario Code of Conduct. Trainees will be viewed as ambassadors for Western and are expected to adhere to professional conduct.
- Presentations must be approved by SWOMEN and must be professional in appearance. SWOMEN will assist trainees with poster or presentation production. Presentations must meet branding guidelines of the Schulich School of Medicine & Dentistry. SWOMEN must approve the presentation.
- Trainees must obtain permission from the Associate Dean, Admissions and Student Affairs or PGE Program Director to attend the event and notify teachers and supervisors of their absence.
- Trainees are responsible for registration and travel arrangements.
- Travel expense forms will be provided to conference participants which must be submitted with receipts following the event. Forms must be submitted to Mary Peterson (SWOMEN Rural Regional Program).
- Finance will process a cheque to the trainee in about 4 weeks.
- Trainees must submit a report (1 page) by email to Mary Peterson outlining the benefits of attending the conference. The report must be submitted before travel reimbursement will be processed.
- Expense reports must be completed and submitted no later than sixty (60) days after the presentation.
SWOMEN reserves the right to publicize award winners’ names, photos and reports on the website or in publications pertaining to the Schulich School of Medicine & Dentistry.
Information regarding funding for the 2012 SRPC Conference, "On the Edge"
Download SWOMEN Conference Funding for Trainees Application Form (.doc)
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