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Southwestern Ontario Medical Education Network (SWOMEN)

CLERKSHIP TRAVEL AND ACCOMMODATION POLICY 

 

SCHULICH SCHOOL OF MEDICINE & DENTISTRY
UNDERGRADUATE MEDICAL EDUCATION
SWOMEN RURAL REGIONAL TRAVEL AND ACCOMMODATION POLICY
CLERKSHIP ROTATIONS
(Revised Jan. 2012)

CLERKSHIP ROTATIONS
(Year 3 Students at the Schulich School of Medicine & Dentistry)

The SWOMEN Rural Regional program provides accommodation and travel funding for clerks at the Schulich School of Medicine & Dentistry who complete placements in Obstetrics, Paediatrics and Psychiatry in one of our SWOMEN rural or regional communities. These placements may be 4 to 6 weeks in length.

ACCOMMODATION GUIDELINES

SWOMEN rents accommodation for clerks in the major training communities during their clerkship rotations, except for St. Thomas. Clerks who travel to St. Thomas prefer to commute since it is a short drive. In Stratford, Sarnia, Chatham and Owen Sound, accommodation is provided in an apartment or house shared with other learners. Each individual bedroom has a separate lock. All accommodation is located in close proximity to the local hospital. For more information, click on the link below:

Prior to the placement, clerks will receive an email to inquire about their requirements for accommodation. Clerks should contact Mary Peterson in Undergraduate Medical Education if they have special accommodation circumstances.

TRAVEL GUIDELINES

SWOMEN funds travel for clerks as follows:

  1. All travel costs will be reimbursed in accordance with the travel reimbursement policies of The University of Western Ontario.
  2. To claim travel upon completion of your placement, please use the following link for the travel form: Travel Expense Form.
  3. Travel costs will be paid for one round trip from London or Windsor to a rural regional training site within Southwestern Ontario where the clerk stays for the duration of the rotation.
  4. Train or bus fares, parking, and taxi costs are eligible travel expenses. Receipts or original tickets (train or bus) must be included to receive reimbursement for these travel expenses.
  5. Travel costs will be reimbursed to attend educational activities during the rotation, i.e. attendance required at an Academic Half Day in London or Windsor.
  6. Commuting travel to and from London or Windsor will be paid to a student when the rotation location permits the student to commute on a daily or a regular basis and accommodation is not provided.
  7. Expense reports must be completed and submitted no later than sixty (60) days after the end date of the community rotation.
  8. All students are expected to complete an evaluation of their placement prior to receiving reimbursement for their travel.
  9. here is an example of the formula for travel reimbusement.  One round trip from London to Sarnia would result in a claim of $114 (200 kms x $0.57 = $114).
  10. The Department of Family Medicine provides a travel stipend for clerks during 4-week placements administered by the Department of Family Medicine in Southwestern Ontario communities.  If you require additional information, please contact Kari McLennan (519-661-2111, ext 86683 or email kari.mclennan@schulich.uwo.ca )

 

CONTACT INFORMATION

Mary Peterson
Rural Regional Medicine Placement Coordinator
Southwestern Ontario Medical Education Network
Schulich School of Medicine & Dentistry
The University of Western Ontario
London, ON N6G 4X8


Tel:   (519) 661 2111 ext 86225
Fax:  (519) 661 4043
Email: mary.peterson@schulich.uwo.ca


Your request for expenses incurred as they relate to travel implies that the information within the request is correct and falls within The University of Western Ontario audit standards. All submissions are kept on file for audit purposes.