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Undergraduate Medical Education

The following questions are meant to be a general guide for students. Please refer to our general contacts at the bottom of this document for UME staff if you cannot find the answer to your specific question. 

SCHEDULES

How do I access my schedule?

Your personalized schedule is online. You can access it from the Schulich Home Page http://www.schulich.uwo.ca/ .  The link to one45 is located on the right hand side of the screen under the “Resources Title”.
Or you can access one45 at https://one45.schulich.uwo.ca/webeval/index.php

How often do I need to check my schedule?
Changes to the schedule happen frequently because our faculty are also physicians.  You are responsible for checking your calendar online DAILY for updates.  If a change occurs with less than 24 hours notice or, on the day of class, then you will either receive an email notification of the change or a UME staff member will communicate the urgent change to the class.  Changes to the schedule with more than 24 hours notice will be updated on one45.

I have forgotten my password for one45, who do I contact?
Contact the UME Registration Coordinator by email at registrationume@schulich.uwo.ca. A log in message will be resent to you. 
Assistance can also be found by contacting our helpdesk by email at: helpdesk@schulich.uwo.ca or phoning extension 81377.

Who do I contact if I have a duplicate session in my schedule or other scheduling errors?
Contact the UME Registration Coordinator by email at registrationume@schulich.uwo.ca. Our best effort is made to have accurate schedules but due to technical errors and human error, sometimes mistakes are made. We appreciate any major discrepancies being brought to our attention as soon as possible.

What is the difference between an Independent Learning Session and an Independent Learning (Web) Session in one45?
Independent Learning is time in the schedule that you can use to catch up on reading, work on assignments and other activities. Essentially it is free time for you to choose what you like to do with it.  Independent Learning (Web) sessions are session that you are required to complete on your own. The “web” in brackets directs you that you need to go to Web CT OWL for more information.  These sessions can vary; they can be quizzes, required reading, online modules etc. They are scheduled on specific days so that you will either be prepared for an upcoming class or have already had a class and this is additional information that a lecturer requires of you. Since everyone’s pace of learning is different, these sessions are generally scheduled from 11:30am-11:30pm or from 4:30pm-11:30pm.  While you may begin working on the material anytime you are expected to have completed this material before your next session, unless otherwise instructed in Web CT OWL.

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COURSE MATERIALS

Where do I look to find my course materials and notes?
All course materials are posted on OWL. You can access this from the Undergraduate Medicine Education Home Page http://www.schulich.uwo.ca/medicine/undergraduate/index.php.  The link to OWL is located on the right hand side of the screen. Follow the links to Western University.

How often do I need to check OWL?
As with your one45 schedule, OWL should be checked regularly. OWL is a way for our faculty to communicate what is expected of the students. You access all course material, reference notes, assignments, presentation information and other valuable information needed via OWL.

How do I know what has been added to OWL?
Be sure to check out the “What’s New” portion of OWL or the OWL “Weekly Pages” for current course(s). Any pertinent material that is posted will be added to this section.

Who do I contact if I have problems with OWL?
Technical difficulties such as passwords etc should be directed to the IT help desk at helpdesk@uwo.ca or by calling extension 83800 select option 2 for Faculty and Staff and then option 1 for OWL support. 

Questions regarding accessing postings etc can be directed to Diane Geurkink by email at diane.geurkink@schulich.uwo.ca

How do I access computer learning modules, self directed study etc?
All learning modules are posted in OWL. For a helpful guide please refer to the VERC website below for access to all Schulich Technical resources.
http://www.schulich.uwo.ca/verc/index.php

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ATTENDANCE

 

Where can I find the Attendance and Absenteeism infromation and contact information?  https://www.schulich.uwo.ca/medicine/undergraduate/attendance-and-absenteeism

 


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AWARDS, BURSARIES & SCHOLARSHIPS

Where can I find out about the status of an award that I applied for and where can I pick up my award?
For information on Academic Awards please contact Heather Deisley (registrationume@schulich.uwo.ca) Academic Awards can be picked up in MSB Room 110.

For information on Entrance Awards please contact the Learner Equity & Wellness Office, Pamela Bere (pamela.bere@schulich.uwo.ca)

For general information on Bursaries, Awards and Scholarships please refer to the Registrar’s Office site:

http://www.registrar.uwo.ca/index.cfm/student-finances/scholarships-awards/

For questions regarding specific bursaries or the status of your bursary please contact the Admissions & Student Affairs Office student.affairs@schulich.uwo.ca

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TUITION & OTHER FINANCIAL INFORMATION

Where can I find information about my tuition?
Please follow the link to the Registrar’s Office: http://www.registrar.uwo.ca/FinancialServices/AccountBalance.cfm

How do I access my fee bill and pay my tuition?
Log into: http://student.uwo.ca. In Finances click on “Detailed Statement of Account.”
The Detailed Statement of Account will provide you with your account information including the tuition due dates, charges, payments, bursaries and current balance. In the upper right hand corner you can click on the printer friendly form to generate a HTML print out of your tuition statement should you require a paper copy.

What is the status of my OSAP application?
All questions regarding tuition or OSAP should be directed to the Student Financial Service office: http://www.registrar.uwo.ca/FinancialServices/index.cfm.  Please direct all questions to our Schulich Counsellors:  Roz Peterson (rpeterso@uwo.ca) for students whose last names start with A-L and Michelle Foster (mfoster4@uwo.ca) for students with last names starting from M-Z. (Michelle Foster is on leave until December 2010, her replacement is Mila Finney (mfinnie@uwo.ca).

How do I know when my OSAP documents are available and where can I pick them up?
An email will be sent to you from the Student Affairs Office at Schulich when it is ready.  You can pick up your OSAP loan documents in at the Admissions & Student Affairs Office located in the Kresge Building Room K1 for London Students. Windsor Students please contact Michael Farquhar (mfarquha@uwindsor.ca) for further information.

Please note- you will need to present Government Issued Photo ID and your SIN card (not just the number) in order to receive your documents!

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EMAIL, SINGLE-SIGN-ON & GENERAL SCHULICH WEBSITE INFORMATION

Who do I contact if I have a problem with accessing Single Sign on?
Please contact the Schulich Help Desk at ext 81377 or by emailing them at helpdesk@schulich.uwo.ca

How do I change my name and email address?
Your name change needs to be made with the registrar’s office. They will require photo ID with your new name.  If you are changing your name because you are now married the registrar’s office may also require a copy of your marriage certificate.
Please follow the link below to the registrar’s office: http://www.registrar.uwo.ca/InfoServices/NameChange.cfm

Where can I access information for the Medical Education office and other helpful links?
 All information pertaining to the Medical Education Office with links to Single-Sign-On, one45, room booking and other helpful links can be accessed through the VERC site at: http://www.schulich.uwo.ca/verc/index.php.

All other information can be found on the Undergraduate Medical Education Homepage at: http://www.schulich.uwo.ca/medicine/undergraduate/index.php  

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IMMUNIZATIONS, FIRST AID, MAILBOXES, LOCKERS & GYM MEMBERSHIP

Where can I go to update my immunizations?

London students can go to the Student Health Centre located on Campus at the UCC Room 11.

My CPR and First Aid are about to expire.  Do I need to re-certify?
It is the expectation of the Schulich School of Medicine & Dentistry that you will keep your CPR and First Aid training up to date until you complete your ACLS training in fourth year.  

Once my immunization records have been updated, who do I turn them in to?

All immunization forms, including TB records, need to be returned to the Admissions & Student Affairs Office.  For London students, Kresge K1. For Windsor students Medical Education Building, Room 2124A.

Who do I contact for information about lockers, mailbox keys & name tags?
All questions, including to how to replace keys or name tags should be directed to the Admissions & Student Affairs Office by email to student.affairs@schulich.uwo.ca

Where can I find information about my bus pass, health-plan and other general questions?
London students can go to Info-Source is a USC operated kiosk designed to help London undergraduate students with their health plan, bus pass, and any other general questions they may have. Info Source also doubles as a Greyhound and LTC outlet, providing services to students and the general public.
Regular hours of operation are Monday - Thursday from 9:00am - 9:00pm; Friday from 9:00am to 5:00pm. 

Windsor students contact Mike Farquhar at x4302 or by email at mfarquha@uwindsor.ca

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ROOM BOOKINGS

How do I book a room for a student event or non- academic function or other room related questions?
Students wishing to book a room on campus in London and/or Windsor can do so at:

http://www.uwomeds.com/roombooking     

Log in using your uwomeds account

For problems or special requests for exceptional circumstances, contact:

To avoid duplication, the “host” or “presenting” site should make the request.

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LETTERS OF GOOD STANDING 

Where can I get a letter of good standing?
London students contact Lily Noel, lily.noel@schulich.uwo.ca. Windsor students please contact Michelle Migliet (mmigliet@uwindsor.ca) .  They are able to do letters of good standing for the following: banks, travel to the US or other areas, ROMP, NOSM, Summer Electives (MED5010) and Observerships.

Letters of good standing for 3rd & 4th year clinical electives please contact:                                                            London -  Dawn MacDonald (dawn.macdonald@schulich.uwo.ca)                                                    Windsor -  Michelle Migliet (mmigliet@uwindsor.ca) 

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CaRMS, CPSO, NBMLE, MCCQE INFORMATION

Who can sign my documents for CPSO, NBMLE and MCCQE?
For CPSO please see Heather Deisley (MSB Room 110) alternate is Susan Smyth (MSB Room 106)
For MCCQE please see Heather Deisley (MSB Room 110) alternate is Dawn MacDonald (MSB Room 101)
For NBMLE please see Heather Deisley (MSB Room 110) alternate is Lily Noel (MSB Room 101)

Windsor students see Ann Sovan (MEB)

Who do I contact regarding CaRMS, electives etc?
Please contact Dawn MacDonald (dawn.macdonald@schulich.uwo.ca)

Also consult the CaRMS Website at the following: http://www.carms.ca/

Who do I contact regarding questions about my CPSO application?
Please contact Heather Deisley (registrationume@schulich.uwo.ca) 

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CONVOCATION 

Where can I get information about convocation?

Specific information regarding the Medicine Covocation Ceremony can be found on the Schulich 4th Year web page (http://www.schulich.uwo.ca/medicine/undergraduate/index.php?page=Year4)

Information regarding registration, dates etc for convocation can be found  on the UWO page http://www.convocation.uwo.ca/checklist.htm

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WINDSOR STUDENTS

I can’t find the information that I need, who do I contact?
For all general inquiries please contact your local Windsor staff team member listed below under contacts. 

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OFFICE CONTACTS

Below is a general list of the UME office staff, duties and contact information 

London Staff

Undergraduate Education Manager - Lesley DePauw lesley.depauw@schulich.uwo.ca 

Year 1 Curriculum Administrator – Susan Di Trolio susan.ditrolio@schulich.uwo.ca (overall administration of Year 1 courses, staff contact for Year 1 BCOE, supports PIC Committee)

Year 2 Curriculum Administrator - Judy Hicken judy.hicken@schulich.uwo.ca (overall administration of Year 2 courses, staff contact for Year 2 BCOE)

PCCM 1 & 2, Years 1 & 2 courses, Administrator - Sophie Palmieri sophie.palmieri@schulich.uwo.ca (Patient Centred Clinical Methods 1 & 2, Epidemiology, Health Care Systems, Medical Ethics & Humanities & Population Health courses; supports Curriculum Committee; web master)

PCCIA Coordinator - Nathalia Acosta  Nathalia.Acosta@schulich.uwo.ca (PCCIA tutorial recruitment and information for Years 1 & 2, curriculum objectives information and mapping) 

Year 3 Clerkship Coordinator - Becky Bannerman becky.bannerman@schulich.uwo.ca (overall administration of Year 3 Curriculum, supports Clerkship & Electives Committee)

Year 4 Electives Administrator – Dawn MacDonald dawn.macdonald@schulich.uwo.ca (overall administration of Year 4 Curriculum, Clinical Electives, Integration, Consolidation & Enrichment (ICE), ACLS)

Curriculum Materials Coordinator - Diane Geurkink diane.geurkink@schulich.uwo.ca (electronic course materials for OWL)

Rural Regional Coordinator - Mary Peterson mary.peterson@schulich.uwo.ca (overall administration for the Rural Medicine Program)

Student Assessment Coordinator - Lee-Anne McAvoy lee-anne.mcavoy@schulich.uwo.ca(overall administration of student assessment in Years 1 & 2, IDEAL item bank administrator, supports Assessment Specialist, Assessment Committee, and Appeals Committee)

Registration Coordinator - Heather Deisley registrationume@schulich.uwo.ca (schedules for Years 1 & 2, small groups, awards & scholarships, convocation, overall administration of Observerships & Summer Non-Credit Electives, attendance, supports Progression & Awards Committee)

Administrative Coordinator – Lily Noel lily.noel@schulich.uwo.ca (credentialing coordinator, letters of good standing, Medical Student Performance Record (MSPR), supports Associate Dean)

Visiting Electives Coordinator – Debra Hawthorne Debra.Hawthorne@schulich.uwo.ca (overall administration of the Visiting Student Elective Program)

London Admissions & Student Affairs, Learner Equity & Wellness Office Contacts:

Dr. Michael Rieder  mrieder@uwo.ca (Assistant Dean, Learner Equity & Wellness (Undergraduate)

Pamela Bere  pamela.bere@schulich.uwo.ca (Learner Equity & Wellness counselling, student support team and mentorship program, entrance awards.)

Margaret Wegrzyn  malgorzata.wegrzyn@schulich.uwo.ca (Learner Equity & Wellness appointments, student support team and mentorship program, immunization, Car Memos for OSAP.) 

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Windsor Staff:

Windsor Program Manager - Ann Sovan  asovan@uwindsor.ca 

Undergraduate Curriculum Administrator - Kelly Ducharme-  kducharm@uwindsor.ca(supports Year 4 Curriculum & Assessments)

Undergraduate Education Administrator,    Year 1 Christine Mackie-cmackie@uwindsor.ca(Supports Year 1 Curriculum & Exams) 

Undergraduate Education Administrator, Year 2 - Christine Gignac-       cgignac@uwindsor.ca (supports Year 2 Curriculum & Exams)

Clinical Methods Assistant - Wioletta Niemasik wioletta@uwindsor.ca   (supports PCCM Year 1 & 2, OSCE)

Clinical Skills Facility Coordinator - Gloria Bortolin gloriab@uwindsor.ca (supports Year 1 and Year 2 Patient Centred Clinical Methods)

Program Coordinator - Jeanne Hickey jhickey@uwindsor.ca (supports Year 3 Clinical Electives) 

Administrative Assistant - Michelle Migliet  mmigliet@uwindsor.ca  (supports Windsor Associate Dean, letters of good standing)


Windsor Student Affairs Contacts:

Student Affairs Counsellor - Windsor, Dr. Maria Blass mblass@uwindsor.ca

Admissions & Student Affairs Officer - Michael Farquhar mfarquha@uwindsor.ca

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