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Undergraduate Medical Education

Committees of UME 

Terms of Reference

Introduction:

The Undergraduate Medical Education Committees are responsible to the Dean of Medicine, Executive Committee of Schulich Council, and Schulich Council for:

· the content and coordination of the educational program,
· assessment and promotion of medical students,
· evaluation of the MD undergraduate program,
· other duties assigned by the Dean or Schulich Council.

The Associate Dean for Undergraduate Medical Education is the individual responsible for overseeing these activities.

The Curriculum Committee, chaired by the Associate Dean, governs the undergraduate medical curriculum.

The other committees report to the Curriculum Committee, except the Appeals Committee.

Committee members will be appointed or selected from applicants or nominees depending on their roles in accord with the policies of the Schulich School of Medicine and Dentistry. Committee members will ordinarily serve for 5-years and positions will be renewable.

Students will select their committee representatives. Most will serve one year but can be reappointed for continuity at the discretion of the students' selection process.

 

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Curriculum Committee


The Curriculum Committee is responsible for the overall governance of the Undergraduate Medical Education curriculum. The operational committees of Undergraduate Medical Education report as outlined below directly and indirectly to the Curriculum Committee. The Curriculum Committee ensures that the undergraduate medical education program is functional, effective and congruent with the goals and objectives of the Doctor of Medicine program.
 

Membership:

  1. Committee members will be nominated and selected from applicants or nominees in accordance with the policies of the Schulich Council. Committee members will serve for five (5) years and positions will be renewable for an additional term if recommended and agreed to.
  2. Students will select their representatives annually through Hippocratic Council.

Voting
· Associate Dean, Undergraduate Medical Education (Chair)
· Associate Dean, Windsor
· Associate Dean, Admissions
· Assistant Dean, Rural & Regional
· Assistant Dean, Undergraduate, Learner Equity & Wellness
· Pre-Clerkship & Integration, Consolidation & Enrichment (ICE) Committee (PIC), Co-chairs (one vote)
· Clerkship & Electives Committee (CEC), Chair
· Curriculum Quality and Effectiveness (CQE), Director
· Faculty representatives - seven (7) of whom two (2) shall be from the Windsor program and one (1) from a Regional site in SWOMEN
· Student Representation (3 in total, 1 from Windsor program) 
· Manager, Undergraduate Medical Education Office

Non-Voting
· Vice Dean, Education
· Postgraduate Medical Education, Associate Dean
· Strategic eLearning Commons (SEC), Director
· Assessment Specialist, Undergraduate Medical Education Office
· Curriculum Specialist, Undergraduate Medical Education Office
· Evaluation Unit Specialist
· Interim Accreditation Coordinator
· Project Manager Accreditation
· Recording Secretary

Terms of Reference:

  1. Report to the Executive Committee Schulich Council (ECSC) and the Schulich Council.
  2. Support the Associate Dean of Undergraduate Medical Education in the leadership and operations of the undergraduate medical curriculum.
  3. Ensure that the policies and programs are in accordance with those of Schulich Council and the Western University Senate.
  4. Develop, review and approve new academic policies regarding governance of the curriculum.
  5. Lead and direct operation and renewal of the curriculum with respect to content and methods of instruction on a regular basis.
  6. Assist and support the Pre-clerkship & Integration Committee and the Clerkship & Electives Committee by reviewing the program database of curriculum courses, advances in curriculum knowledge, accreditation standard changes, and clinical experiences on a regular basis.
  7. Strategically lead continuous curriculum renewal on an annual basis.
  8. Receive, discuss and recommend actions to address issues and requests arising from all operational committees that report to it.
  9. Work with the leadership of PIC, CEC, and CQA to establish working groups with representatives from UME committee members as necessary to address special issues or change in advancing the curriculum.
  10. Act as a forum for open dialogue by all committee members and invited guests to discuss and lead continuous improvement of the undergraduate medical curriculum.

Members Privileges and Rights:

  1. All members of the committee are entitled to participate fully in the meeting processes and to speak on all actions.
  2. A member of the committee may appoint or send a designate to act or vote on his/her behalf.
  3. The Curriculum Committee may establish other resource individuals to provide information on specific areas of expertise and /or process. These resource individuals can participate in discussion and answer questions but shall not propose motions or cast votes.

Meetings:

  1. The Curriculum Committee will meet monthly during the academic year and at the discretion of the chair.
  2. Notice of meeting accompanied by brief agenda will be mailed to members of the committee at least 7 days prior to the time of the meeting
  3. A quorum will be 50% of the voting members of the committee except in the months of June, July and August when a quorum will be one third of the voting members of the committee.
  4. Each voting member of the committee including the chair shall have one vote.  

Minutes of the Committee:

A brief record of the discussions and a record of the resolutions dealt with by the committee to be circulated one week following each meeting.  The minutes will note meeting attendance, regrets or absence for all members.

Revised: April 8, 2013

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Appeals Committee


Membership:
· Chair
· Vice-Chair (appointment from membership)
· Basic Science Representation (from either campus) - 2
· Clinical Science Representation (from either campus) - 2
· Student Representation - 1 senior level student
· Junior level student to move into voting role - 1, non-voting
· Secretary to the Appeals Committee, Manager of the Undergraduate Education Office, non-voting
· Recording Secretary, non-voting

Resource Individuals:
· Associate Dean, Undergraduate Education, non-voting and resource only
· Associate Dean, Gender and Equity Affairs Issues and Faculty Health, non-voting and resource only
· Assistant Dean, Student Affairs, non-voting and resource only

Terms of Appointment:

  1. Chair - 2 years sequentially succeeded by Vice-Chair.
  2. Basic Science and Clinical Science Representation - 3-year term.
  3. Appointments - recommended by the Curriculum Committee.
  4. Secretary of Appeals Committee will be responsible for circulating documentation, for the application of the rules, policies and procedures and academic regulations of the Schulich School of Medicine & Dentistry of Western University.
  5. Appointments will be confirmed with the Associate Dean of Undergraduate Medical Education. 

Members Privileges and Rights:

  1. All voting members of the committee are entitled to participate fully in the appeals meeting processes, to speak and to vote on all actions.
  2. No member of the committee shall appoint or send a designate or proxy to act or vote on his/her behalf.
  3. The Appeals Committee may invite other individuals as resources to provide further information.
  4. If there is a prolonged leave of absence, there may be a temporary replacement of that position.

 Meetings:

  1. The Appeals Committee will meet as required based on the call for appeals.
  2. Notice of meeting accompanied by brief agenda will be mailed to each member of the committee at least 72 hours prior to the time of the meeting.
  3. The agenda shall be prepared by the recording secretary of the committee.
  4. A quorum shall be 50% of the voting members of the committee except in the months of June, July and August when a quorum will be one third of the voting members of the committee.
  5. Each voting member of the committee, including the chair, will have one vote.
  6. A majority of votes is required for an appeal to stand.

Confidentiality:

  1. The business of the Undergraduate Medical Education Schulich School of Medicine & Dentistry Appeals Committee is highly confidential and members are expected to maintain the rule of confidentiality.
  2. The chair of the Appeals Committee will be responsible for advising the members on the following policy of confidentiality:
    a) prevention of unauthorized release of information from the committee is only possible through the goodwill and integrity of the individual members;
    b) absolute confidentiality must be maintained regarding all information presented;
    c) the official spokesperson for the Appeals Committee within the Schulich School of Medicine & Dentistry will be the chair of the Undergraduate Medical Education Appeals Committee.

Terms of Reference:

Hear undergraduate student appeals related to final grades/ marks in interdisciplinary courses (at the level below appeal to the Dean of Medicine and Dentistry) in accordance with the regulations of Senate of Western University.

Revised March 2012

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Progression and Awards Committee
 

Membership:

Voting
· Associate Dean, Undergraduate Medical Education (Chair)
· Associate Dean, Windsor Program
· Chair(s), IDC Committee (TBD) - One (1) Vote Total
· Chair (s), Pre-Clerkship & Integration Committee - One (1) Vote total
· Chair, Clerkship & Electives Committee
· Faculty Representatives (4 - of which one shall be from the Windsor Program)
· Student: Two (2) - Vice President Academic at London and Windsor campuses or their designate

Ex Officio:
Vice Dean Education

Non-Voting
· Course Chairs invited at end of appropriate term to review grades and statistics
· Assistant Dean (Undergraduate) Learner Equity and Wellness
· Manager, Undergraduate Medical Education
· Assessment Specialist
· Student: Two (2) – Year 3 and Year 4 Class Presidents or their designate
· Recording Secretary

Resource Individuals:
Representative from Alumni Relations and Development, by invitation

Reports to:
Curriculum Committee

Terms of Reference:

1. Student Progression

The committee will undertake to advise the Curriculum Committee of course outcomes and will :

  1. Approve the  final marks from each course
  2. Recommend the progression and/or graduation of students who successfully complete the requirements of each year of the Doctor of Medicine (MD) Program
  3. Review the statistical results of assessments , look for trends in student outcomes and make recommendations in a report to the Curriculum Committee
  4. Review students experiencing academic  difficulty who have been referred to the Associate Dean through the Academic  Challenges process 
  5. Make recommendations, in consultation with the Associate Dean, UME & the Assistant Dean (Undergraduate) Learner Equity and Wellness regarding any further plan of action for such students
  6. Review students who have failed one or more assessments
  7. Recommend remedial work, supplemental examination privileges or withdrawal from the MD program for failing student(s) who meet the criteria as outlined in the Western University Academic Calendar.  These recommendations will be made in consultation with the Associate Dean, UME, the Assistant Dean (Undergraduate) Learner Equity and Wellness and the appropriate course chair(s)


2. Student Scholarships & Awards
    The committee will recommend:

  1. Granting of all undergraduate medical student awards and scholarships.
  2. Developing criteria with the Alumni Relations and Development Office for future student awards that reward the qualities demonstrated in the Competencies and Objectives of the Doctor of Medicine program.
  3. Identify and nominate faculty for awards and recognition arising from teaching in the undergraduate medical curriculum and forward to Faculty Affairs.

3.  Scholarship
     The committee will:

1.  Identify annually a project that aligns with improvement in or results from the data in UME progression and endeavor to submit for publication or presentation in a peer reviewed process.

Meetings:

  1. Frequency: Eight meetings annually over the Academic year and if necessary additional sessions at the call of the chair or designate.
  2. Notice of a meeting will be accompanied by a brief agenda e-mailed to each member of the committee at least one week prior to the time of the meeting.
  3. The agenda will be prepared by the recording secretary of the committee in collaboration with the chair or designate.
  4. A quorum shall be 50% of the voting members of the committee except in the months of June, July and August when a quorum will be one-third of the voting members of the committee.

Members Privileges and Rights:

  1. Each voting member of the committee, including the chair, will have one vote. If there are co-chairs, one of the co-chairs will be voting and one, if present, will be non-voting.
  2. In the case of a voting tie, a single co-chair will cast the deciding vote, but has the discretion not to do so.  It will be at the discretion of the chair to break the tie.
  3. All voting members of the committee are entitled to participate fully in the meeting processes, to speak and to vote on all actions.
  4. A member of the committee may appoint or send a designate to act or vote on his/her behalf.
  5. Voting members of the committee who are absent for more than 50% of meetings in an academic year may be asked to resign.

Minutes of the Committee:
A brief record of the discussions and a record of the resolutions dealt with by the committee to be circulated one week following each meeting.  The minutes will note meeting attendance, regrets or absence for all members.

Confidentiality:
The business of the Schulich School of Medicine & Dentistry MD Program   Progression & Awards Committee is confidential and members are expected to maintain the rule of confidentiality. 

The chair of the committee will be responsible for advising the members on the following policy of confidentiality:
a) prevention of unauthorized release of information from the committee is only possible through the goodwill and integrity of the individual members;
b) when information is discussed at the committee in regards to students particular circumstances confidentiality must be maintained;
c) the official spokesperson for the committee within the Schulich School of Medicine & Dentistry will be the chair of the committee. 

March 22, 2013

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Pre-clerkship and Integration Committee

Membership:

Voting

· Co-Chairs
· Associate Dean, Undergraduate Medical Education
· Associate Dean, Windsor Program
· Assistant Dean, Rural & Regional 
· Course Chairs from all Courses in Years 1 and 2
· Course Chair, Year 4 ICE
· Pre-Clerkship Coordinator - Windsor
· Subject Coordinators:  Basic Science and other areas
· Student Representatives (4)

Non-Voting
· Curriculum Specialist
· Associate Dean, Student Affairs
· Chair or designate, Clerkship Committee
· Chair or designate, Evaluation Committee
· Recording Secretary
· Manager, Undergraduate Medical Education
· Health Librarian

Reports to:
Curriculum Committee

Purpose:
The Pre-Clerkship and Integration Committee manages and oversees all aspects of the years 1 and 2 courses and the year 4 ICE course.

Terms of Reference:

  1. Ensure that educational objectives for the pre-clerkship years 1 and 2, and year 4 ICE course are congruent with the central competencies of the MD Program.
  2. Ensure that policies of the Curriculum Committee related to the pre-clerkship curriculum and the ICE course are implemented. 
  3. Ensure that the 1st, 2nd and 4th year courses in London & Windsor Programs are comparable and meet accreditation standards. 
  4. Implement directives and decisions of the Curriculum Committee to ensure that student assessment is consistent, reliable, and valid across the pre-clerkship curriculum.
  5. Carry out decisions of the Curriculum Committee to ensure consistent, valid and reliable program evaluation in the 1st, 2nd  & 4th Year courses.
  6. Promote innovation and excellence in teaching and assessment methods for 1st, 2nd and 4th year courses.
  7. Be a discussion forum for course chairs to discuss issues related to the pre-clerkship curriculum.
  8. Act as a liaison body for 1st, 2nd and 4th year courses by promoting integration of instruction and collaboration.
  9. Communicate and collaborate with the Clerkship and Fourth Year Electives Committee to promote collaboration and integration with clerkship and electives.
  10. Devise, request and facilitate Faculty Development on issues related to the pre-clerkship curriculum. 

Meetings:

  1. Frequency:  monthly and at the request of the co-chairs. 
  2. Notice of meeting accompanied by an agenda and document reviews will be mailed to each member of the committee at least one week prior to the time of the meeting.
  3. The agenda will be prepared by the co-chairs with the assistance of the recording secretary.
  4. A quorum will be 50% of the voting members of the committee except in the months of June, July and August when a quorum will be one third of the voting members of the committee.

 Members Privileges and Rights:

  1. Each voting member of the committee will have one vote.  One of the co-chairs will be voting and one, if present, will be non-voting.
  2. In the case of a voting tie, a single co-chair will cast the deciding vote but has the discretion not to do so.
  3. All voting members of the committee are entitled to participate fully in the meeting processes, to speak and to vote on all actions.
  4. A member of the committee may appoint or send a designate to act or vote on his/her behalf.
  5. Voting members of the committee who are absent for more than 50% of meetings in an academic year may be asked to resign.

Minutes of the Committee:
A brief record of the discussions and a record of the resolutions dealt with by the committee to be circulated one week following each meeting.  The minutes will note meeting attendance, regrets or absence for all members.

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Clerkship & Fourth Year Electives Committee


Membership:

Voting
· Chair, Clerkship Director
· Deputy Chair
· Associate Dean, Undergraduate Medical Education
· Associate Dean, Windsor Program
· Assistant Dean, Rural & Regional
· Directors for all core Clerkship Rotations: Family Medicine, Internal Medicine, Obstetrics & Gynaecology, Paediatrics, Psychiatry, Surgery, Emergency Medicine, Anaesthesia, and on a three-year rotating basis, three selectives: currently Medical Imaging, Otolaryngology and Ophthalmology
· Clerkship & Electives Coordinator - Windsor
· Student Representatives (5 - 2 fourth year, 2 third year, 1 Windsor)

Non-Voting
· Manager, Undergraduate Medical Education
· Curriculum Specialist
· Assessment Specialist
· Windsor Program Manager
· Windsor Program Coordinator
· SWOMEN Manager
· Associate Dean, Student Affairs
· Clerkship Administrator, Recording Secretary
· Chair or Designate, Evaluation Committee
· Chair or Designate, Pre-clerkship and Integration Committee

Reports to:
Curriculum Committee

Purpose:
The Clerkship & Fourth Year Electives Committee manages and oversees all aspects of the third year clerkship and 4th year electives in the clinical undergraduate medical curriculum.

Terms of Reference:

  1. Ensure rotation specific educational objectives are congruent with the central competencies of the MD Program.
  2. Ensure that policies of the Curriculum Committee related to clerkship and electives are implemented
  3. Assign, supervise, evaluate and remediate students in the clinical clerkship, clinical elective blocks.
  4. Organize, manage, and evaluate the clerkship orientation week.
  5. Organize, manage, and evaluate Academic Half-Days in the clerkship.
  6. Implement directives and decisions of the Curriculum Committee to ensure consistent, valid and reliable student assessments in the third year clerkship and fourth year electives.
  7. Carry out the decisions of the Curriculum Committee to ensure consistent, valid and reliable program evaluation in the 3rd and 4th years.
  8. Review and evaluate feedback from student focus groups.
  9. Review rotation and elective schedules.
  10. Organize, blueprint and manage the 4th year OSCE.
  11. Ensure that recommendations from clerkship rotation/course reviews are evaluated and, if deemed appropriate, implemented.
  12. Communicate and collaborate with Pre-Clerkship & Integration Committee to promote collaboration and integration with pre-clerkship courses.
  13. Report grades in all clerkship/elective rotations to the Progression and Awards Committee for approval.
  14. Nominate students for awards to the Progression and Awards Committee.
  15. Identify students in academic difficulty and refer to the Progression and Awards Committee and/or Associate Dean, Student Affairs for assistance.
  16. Promote innovation and excellence in teaching and assessment methods.
  17. Devise, request and facilitate Faculty Development related to the third year clerkship and fourth year electives.

Meetings:

  1. Frequency:  monthly and at the request of the chair.
  2. Notice of meeting accompanied by an agenda and document reviews will be mailed to each member of the committee at least one week  prior to the time of the meeting.
  3. The agenda will be prepared by the chair with the assistance of the recording secretary.
  4. A quorum will be 50% of the voting members of the committee except in the months of June, July and August when a quorum will be one third of the voting members of the committee.

Members Privileges and Rights:

  1. Each voting member of the committee, including the chair, will have one vote.
  2. In the case of a tie decision, it will be at the discretion of the chair to break the tie.
  3. All voting members of the committee are entitled to participate fully in the meeting processes, to speak and to vote on all actions.
  4. A member of the committee may appoint or send a designate to act or vote on his/her behalf.
  5. Voting members of the committee who are absent for more than 50% of meetings in an academic year may be asked to resign.

Minutes of the Committee:
A brief record of the discussions and a record of the resolutions dealt with by the committee will be circulated one week after each meeting.  The minutes will note meeting attendance, regrets or absence for all members.

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Quality Committee
 

Membership
· Chair, Director of Curriculum Quality and Effectiveness
· Chair of Instructional Design Committee (Objectives and Assessment)
· Assessment, Curriculum and Evaluation Specialists
· Chair of Interim Accreditation Committee
· Faculty Representatives – three with, at least one representing the Windsor program, and one from Basic Sciences
· VP Academic Hippocratic Council

Non-Voting
· Associate Dean UME
· Vice Dean Education
· Manager, Undergraduate Medical Education

Resources
1. Invited specialists as recommended by chair or committee
2. Recorder

Reports to:
· CEC and PIC
· Curriculum Committee

The UME Quality Committee (UME QC) ensures that each level of the Doctor of Medicine curriculum at the SSMD is given a collaborative formative report to shape curriculum management, direction, development and accountability.

The UME QC will formulate recommendations for the Curriculum Committee’s consideration based on the committee’s review of the reports and recommendations of the Instructional Design Committee (Objectives & Assessment) with the goal of meeting accreditation standards, assuring the integration of the four years of the curriculum and the promotion of ongoing quality improvement initiatives in the courses and rotations across the curriculum. It is expected that current pedagogy, standards, the medical education literature, as well as societal needs and priorities will be taken into consideration to ensure that new and existing academic standards for accreditation are met. 

The UME QC serves as an independent body to oversee and advise on a cohesive plan for achieving a culture of quality improvement in each area of and between parts of the curriculum. In advising the Associate Dean, the Curriculum Committee and each course/rotation chair on results and following results, it will serve in both an advisory and advocacy role to CC, and all CEC and PIC leaders in a process that continually reflects on, proactively develops and innovatively reshapes our UME curriculum.

Terms of Reference:

  1. The UME QC will meet every other month.
  2. The UME QC will create, grow, monitor, and report on a culture of quality improvement in all areas of  UME.
  3. The committee will monitor the results of all evaluations and objectives/assessments in each course and rotation in UME as measured by the Instructional Design Committee (Objectives & Assessment) and Evaluation Unit, and review/ recommend as a common body to create recommendations for acknowledging excellence and innovation, highlighting concern, following suggestions and continually reshaping course material and teaching methods.
  4. The committee will meet with each course chair/rotation director and provide recommendations and seek consensus on plans for improvement.
  5. The Committee will advise PIC and CEC on an quarterly basis of the highlighted results of actions to date in a form that will facilitate discussion for improvement across the curriculum.
  6. The UME QC will report quarterly to the Curriculum Committee, chaired by the Associate Dean UME.
  7. The UME QC will advise the Curriculum Committee on outcomes to date in written and data form that will advise Curriculum Committee on successes and challenges in the curriculum as they relate to continual quality improvement and accreditation requirements.
  8. The UME QC will advise the Curriculum Committee on areas to facilitate linkage in learning across all four years of the curriculum.
  9. The Committee may, in the event of an outcome or event that is concerning and on the advice of the QC Chair, deliver a report to the Curriculum Committee directly before or after approaching the individual courses or subcommittees of the Curriculum Committee.
  10. The UME QC may recommend professional development opportunities for curriculum renewal.
  11. The UME QC will facilitate broader faculty engagement and awareness of the UME program through outreach and education initiatives at all sites.
  12. The UME QC will make recommendations to the Curriculum Committee annually on deserving faculty and staff for recognition and nomination for Faculty and/or University teaching awards.

Meetings:

  1. The UME Quality Committee will meet every other month during the academic year and at the discretion of the chair.
  2. Notice of meeting accompanied by an agenda will be mailed to members of the committee at least 7 days  prior to the time of the meeting.
  3. A quorum will be 50% of the voting members of the committee except in the months of June, July and August when a quorum will be one third of the voting members of the committee.
  4. Each voting member of the committee including the chair shall have one vote.

Members Privileges and Rights:

  1. All voting members of the committee are entitled to participate fully in the meeting processes, to speak and to vote on all actions.
  2. A member of the committee may appoint or send a designate to act or vote on his/her behalf.
  3. The UME Quality Committee may establish other resource individuals to provide information on specific areas of expertise and /or process. These resource individuals can participate in discussion and answer questions but shall not propose motions or cast votes.

Minutes of the Committee:
A brief record of the discussions and a record of the resolutions dealt with by the committee to be circulated one week following each meeting. The minutes will note meeting attendance, regrets or absence for all members.

Confidentiality
The business of the Schulich School of Medicine & Dentistry MD program Quality Committee is confidential and members are expected to maintain the rule of confidentiality.

The chair of the committee will be responsible for advising the members on the following policy of confidentiality:
a) prevention of unauthorized release of information from the committee is only possible through the goodwill and integrity of the individual members;
b) when information is discussed at the committee in regards to students particular circumstances confidentiality must be maintained;
c) the official spokesperson for the committee within the Schulich School of Medicine and Dentistry will be the chair of the committee.
d) Student representatives will declare a conflict if assessment items are to be discussed.

Final Approval May 11, 2012

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Instructional Design Committee (Objectives & Assessment)

 

Membership
· Chair
· Six to eight  faculty members with an expertise in curriculum development (London, Windsor or SWOMEN)
· Western Educational Advisor
· Two students with an interest in education (1 London, 1 Windsor)

Non-Voting:
· Manager, Undergraduate Medical Education
· Assessment Specialist
· Curriculum Specialist
· Evaluation Unit Specialist
· Student Assessment Coordinator -  Recorder

Reports to:
Quality Committee
Curriculum Committee

Purpose:
The Instructional Design Committee (Objectives &  Assessment) will  be to review, support  and monitor the instructional design of the courses that comprise the curriculum of the MD Program.

Terms of Reference:

  1. Ensure that the course structure is consistent with the direction of the Curriculum Committee.
  2. Ensure that instructional design  meets CACMS/ LCME accreditation standards.
  3. Identify gaps and redundancies in curriculum based on reports that the curriculum specialist provides.
  4. Ensure that student assessment practices are consistent and coordinated for all 4 years.
  5. Annually review overall student assessment methods for quality improvement.
  6. Provide guidance and support for course chairs and clerkship rotation directors on appropriate instructional design and assessment.
  7. Meet with course chairs and/or course committees to discuss instructional design, assessment and the Evaluation Unit reviews and make recommendations to the Quality Committee and Curriculum Committee based on the above reviews.
  8. Identify Faculty Development needs to CPD.

Meetings:

  1. Frequency: approximately 10-12 meetings/ academic year.
  2. Notice of meeting accompanied by an agenda and necessary assessment materials will be mailed to each member of the committee at least 7 days prior to the time of the meeting.
  3. A quorum will be 50% of the voting members of the committee except in the months of June, July and August when a quorum will be one third of the voting members of the committee.
  4. Each voting member of the committee including the chair shall have one vote.

Members Privileges and Rights:

  1. All voting members of the committee are entitled to participate fully in the meeting processes, to speak and to vote on all actions.
  2. A member of the committee may appoint or send a designate to act or vote on his/her behalf.

Minutes of the Committee:
A brief record of the discussions and a record of the resolutions dealt with by the committee to be circulated one week following each meeting. The minutes will note meeting attendance, regrets or absence for all members.

Confidentiality:
The business of the Schulich School of Medicine &  Dentistry MD program Objectives Committee is confidential and members are expected to maintain the rule of confidentiality.

The chair of the committee will be responsible for advising the members on the following policy of confidentiality:
a) prevention of unauthorized release of information from the committee is only possible through the goodwill and integrity of the individual members;
b) when information is discussed at the committee in regards to students particular circumstances confidentiality must be maintained;
c) the official spokesperson for the committee within the Schulich School of Medicine and Dentistry will be the chair of the committee.
d) Student representatives will declare a conflict if assessment items are to be discussed.

Approved May 11, 2012

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Faculty Wide Curriculum Half-Days

· A forum for wide discussion of issues related to the undergraduate curriculum.
· Should occur regularly throughout the academic year (minimum 2/year).
· Will include all faculty and students who wish to attend.
· The Associate Dean, UGE, will determine topics for discussion, with input from the Curriculum Committee and will coordinate the sessions.

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Task Forces

· Struck by the Curriculum Committee to report on special topics or issues related to undergraduate medical education.
· Must report to the Curriculum Committee in a timely fashion.
· Will disband following completion of their reports.
· The Curriculum Committee will determine membership, terms of reference, and ensure timely reporting. 

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