Login
Postgraduate Medical Education


Visiting Resident Elective Procedure


POLICY:  Principles for Elective Rotations

 Visiting Student

 Visiting Student

Electives for Western Trainees

 

For all elective inquiries, please contact kate.odonnell@schulich.uwo.ca or tel. 519-661-2111 ext. 87675, fax 519-850-2492

 

  

 

 

 

In Province  
 

Thank you for choosing Western University to pursue your elective rotation.  The following procedure should be followed to ensure full processing of your elective:  

  1. The applicant must first contact the Program the elective is in – this can be in the form of a phone call, email or a letter mailed to the Department – formally requesting the elective of their choice, including proposed start and end dates of the rotation. For program contact information please see our Residency Training Programs contact info. 
  2. The applicant must then send the following documentation to the Postgraduate Medical Education office: the request letter that includes anticipated start and end dates, date of birth, home university student number; Curriculum Vitae; a copy of the Medical Degree; proof of CMPA coverage; CPSO number; and a letter of support from the Program Director of the home university.  The letter of support should be addressed to Associate Dean, Postgraduate Education:  Dr. Chris Watling, Associate Dean, Schulich School of Medicine & Dentistry, Postgraduate Medical Education, MSB M103, Western University, London, Ontario, N6A 5C1. Documents can be sent by email (postgraduate.medicine@schulich.uwo.ca), fax (519-850-2492), or by post to the address above.
  3. Once all documentation is received, the Program will approve or reject the elective. The applicant must notify the Postgraduate Medical Education office when approval has been given. 
  4. The elective is then reviewed, and a Letter of Appointment is prepared and emailed to the applicant.
  5. The letter must be signed and returned. Once returned, the PGME office forwards the signed letter of appointment to the College of Physicians and Surgeons of Ontario (CPSO).
  6. Once the signed letter of appointment has been sent to the CPSO, the PGME office will email the Program Director, Medical Affairs, and the applicant, notifying them that the elective has been approved and fully processed.
  • Please note that the applicant must hold a valid educational license issued through the CPSO
  • Hospital Requirements:
    Advanced Cardiac Life Support (ACLS) is a mandatory requirement.  Valid ACLS certification must be obtained prior to beginning your elective and proof of certification must be sent to Medical Affairs by fax to 519-667-6844 or email to medical.affairs@lhsc.on.ca.  Failure to do so will result in your placement being denied. 
  • Medical Affairs will prepare and email a Hospital Registration Package to the applicant approximately 4-6 weeks prior to the elective start date. Completion of the Hospital Registration Package, including health screen requirements and confirmation of ACLS certification is necessary to obtain hospital privileges.

     

Back to top.

 

Out of Province
 

Thank you for choosing Western University to pursue your elective rotation.  The following procedure should be followed to ensure registration in your elective:  

IMPORTANT: In order to pursue any Postgraduate training in Ontario, you must hold a valid license with the College of Physicians and Surgeons of Ontario (CPSO).  It is the responsibility of the applicant to contact the CPSO for a license application package, as well as to ensure that all licensing requirements are met prior to the elective period.  The license application should be submitted to the CPSO at least two months prior to the elective start date.  You will not be able to commence your rotation without a valid CPSO license. The Registration Department at CPSO can be reached at 1-416-967-2617.

  1. The applicant must first contact the Program the elective is in – this can be in the form of a phone call, email or a letter mailed to the Department – formally requesting the elective of their choice, including proposed start and end dates of the rotation. For program contact information please see our Residency Training Programs contact info.    
  2. The applicant must then send the following documentation to the Postgraduate Medical Education office: a letter requesting the elective that includes anticipated start and end dates, date of birth, home university student number; Curriculum Vitae; a copy of the Medical Degree; proof of CMPA coverage; and a letter of support from the Program Director of the home university.    The letter of support should be addressed to Associate Dean, Postgraduate Education:  Dr. Chris Watling, Associate Dean, Schulich School of Medicine & Dentistry, Postgraduate Medical Education, MSB M103, Western University, London, Ontario, N6A 5C1. Documents can be sent by email (postgraduate.medicine@schulich.uwo.ca), fax (519-850-2492), or by post to the address above.
  3. Once all documentation is received, the Program will approve or reject the elective. The applicant must notify the Postgraduate Medical Education office when approval has been given. 
  4. The elective is then reviewed, and a Letter of Appointment is prepared and emailed to the applicant.
  5. The letter must be signed and returned. Once returned, the PGME office forwards the signed letter of appointment to the College of Physicians and Surgeons of Ontario (CPSO), a necessary step in the license application process.
  6. After the signed letter of appointment has been sent to CPSO, the PGME office will monitor for the license to be issued.  Once the license is issued a confirmation email from the PGME office will be sent to the Program Director, Medical Affairs and the applicant. 

  • Hospital Requirements:  Advanced Cardiac Life Support (ACLS) is a mandatory requirement.  Valid ACLS certification must be obtained prior to beginning your elective and proof of certification must be sent to Medical Affairs by fax to 519-667-6844 or email to medical.affairs@lhsc.on.ca.  Failure to do so will result in your placement being denied. 

  • Medical Affairs will prepare and email a Hospital Registration Package to the applicant approximately 4-6 weeks prior to the elective start date. Completion of the Hospital Registration Package, including health screen requirements and confirmation of ACLS certification is necessary to obtain hospital privileges.
     

Back to top.

  

International Trainees
 

Thank you for choosing Western Unviersity to pursue your elective rotation.  The following procedure should be followed to ensure registration in your elective:  

IMPORTANT: In order to pursue any Postgraduate training in Ontario, you must hold a valid license with the College of Physicians and Surgeons of Ontario (CPSO).  It is the responsibility of the applicant to contact the CPSO for a license application package, as well as to ensure that all licensing requirements are met prior to the elective period.  The license application should be submitted to the CPSO at least six months prior to the elective start date.  You will not be able to commence your rotation without a valid CPSO license. The Registration Department at CPSO can be reached at 1-416-967-2617.  The elective must not exceed 6 months in duration.   

For those requiring a work visa, there is a $150 visa-processing fee.  Please contact PGME office at postgraduate.medicine@schulich.uwo.ca or tel. 519-661-2019 for further information.  It is important to note that all international electives should be arranged at least 6 months prior to the elective start date.   

  1. The applicant must first contact the Program the elective is in – this can be in the form of a phone call, email or a letter mailed to the Department – formally requesting the elective of their choice, including proposed start and end dates of the rotation. For program contact information please see our Residency Training Programs contact info. 
  2. The applicant must then send the following documentation to the Postgraduate Medical Education office: a letter requesting the elective that includes anticipated start and end dates, date of birth, home university student number; Curriculum Vitae; a copy of the Medical Degree; and a letter of support from the Program Director of the home university.  The letter of support should be addressed to Associate Dean, Postgraduate Education:  Dr. Chris Watling, Associate Dean, Schulich School of Medicine & Dentistry, Postgraduate Medical Education, MSB M103, Western University, London, Ontario, N6A 5C1. Documents can be sent by email (postgraduate.medicine@schulich.uwo.ca), fax (519-850-2492), or by post to the address above.
  3. After applying to the Program and CPSO, trainees must apply for coverage under the Canadian Medical Protective Association (CMPA).  CMPA can be contacted at www.cmpa.org or 1-800-267-6522.  If coming from out of province/country the trainees must ensure that their insurance plans have malpractice coverage that is applicable to Ontario hospital rotations.   
  4. Once all documentation is received, the Program will approve or reject the elective.
  5. The elective is then reviewed, and if approved, a Letter of Appointment is prepared and emailed to the applicant.
  6. The letter must be signed and returned. Once returned, the PGME office forwards the signed letter of appointment to the College of Physicians and Surgeons of Ontario (CPSO), a necessary step in the license application process.
  7. After the signed Letter of Appointment has been sent to CPSO, the PGME office will monitor for the license to be issued.  Once the license is issued a confirmation email from the PGME office will be sent to the Program Director, Medical Affairs and the applicant.
  8. All trainees on a Work Permit/Visa must present their paper work to the Postgraduate Medical Education office upon arrival.   
  • All international trainees coming to Ontario to do an elective are required by the CPSO to be reviewed by the Registration Committee. If the applicant has successfully passed the MCCEE, they will not need to be reviewed by the Registration Committee.  International trainees coming to do electives in Ontario are not required to have the MCCEE
  • All international trainees coming to Ontario to do an elective are required to do a 2 week Pre-Entry Assessment Period as part of their elective training
  • Hospital Requirements:
    Advanced Cardiac Life Support (ACLS) is a mandatory requirement.  Valid ACLS certification must be obtained prior to beginning your elective and proof of certification must be sent to Medical Affairs by fax to 519-667-6844 or email to medical.affairs@lhsc.on.ca.  Failure to do so will result in your placement being denied. 
  • Medical Affairs will prepare and email a Hospital Registration Package to the applicant approximately 4-6 weeks prior to the elective start date. Completion of the Hospital Registration Package, including health screen requirements and confirmation of ACLS certification is necessary to obtain hospital privileges.
     

Back to top.

 

 

Electives for UWO Trainees

 

A Western University resident planning to undertake an elective at any other medical school must get written permission from his/her current Program Director to undertake the elective period.  The resident must follow the registration instructions of the visiting medical school/institution as well as the regulations of the licensing authority and membership rules of the malpractice insurance carrier.  Trainees taking electives in the United States should ensure they have the correct traveling documents by contacting either Health Canada or the U.S. Department of State.  Please note that CMPA coverage does not cover medical electives in the U.S.

Health Canada

http://www.hc-sc.gc.ca/index-eng.php

U.S Department of State 

http://contact-us.state.gov/

  • Please note that if you are a sponsored resident, you will need written permission from your sponsor to do an elective off site.  The letter will need to be sent to the PGME office. 

 

Back to top.