Orientation Guide For New Staff Employees

1.0 First Things First

Building Card Access & Keys.
- For Dean's Office & Clinical Departments, the Senior Consultant (Facilities) approves form & grants card access . Form
- For Basic Departments, Process & Form
- Robarts: Contact Administrative Officer
- Off Site at Hospitals - will need hospital ID for secure intranet
  - LHSC Services & Forms
  - SJHC Services & Forms
Accessibility - Training
Acronyms - Western, Schulich School of Medicine & Dentistry
E-mail - ALL Assigned Email Accounts Must Be Activated
- To Sign In To Schulich Email.
- For Email Accounts Related To The Hospitals, eg. @lhsc.on.ca or @sjhc.london.on.ca (Note: Hospital Email Cannot Be Forwarded To A Non-Hospital Account.)
Holiday Schedule
Maps - Campus, LHSC, St. Josephs Health Care & Campus Buildings
Multi Faith Calendar & Accommodation for Religious Holidays
Parking Services, Parking Map
Phone Systems
Services - Caretaking, Housing, Hospitality & Conference Services, Other Services
Timkeeping - all regular full-time employees are required to have a Timekeeping Record that can be accessed through SSO (single sign-on). The Department Administrator is responsible for setting up the Timekeeping Record through the Human Resources Unit in Schulich - (Instructions)

Branding
Conference Room Booking -
- Schulich Conference & Classroom booking procedures
- If Video Conference Facilities Are Required. To View Classrooms/Meeting Rooms In MSB, HSA, DSB & CSB. Form To Request Equipment.
- Hospitals - Arrange any room & technical equipment through the hospitals.
  - University Hospital x 35959
  - Victoria Hospital x 53939 (includes South Street)
  - St. Josephs H.C. x 64209
- UWO Classroom Management , all other rooms email to: bookroom@uwo.ca
Database Access & Schulich IS Forms
Finance & Purchasing
Information Technology Services (ITS) - Western, Schulich School of Medicine & Dentistry, Robarts IT Centre x24333 or email support@robarts.ca
Single Sign On - About, Instructions
Stationery Ordering
Supplies
Working Off Campus - For UWO Employees And/Or Work Study Students Working On Hospital Property: The Following Training/Orientation Requirements Must Be Met And Proof Provided To Hospital Medical Affairs:
- WHMIS
- Fire/Safety
- Privacy
- Hand Hygiene
- Violence in the Workplace
- Accessibility (AODA)

Additions, Changes, Comments or Corrections to this document, please contact dale.shelley@schulich.uwo.ca