Schulich school of Medicine and Dentistry logo Human Resources Schulich Medicine & Dentistry

Staff Hiring and OneForm Resources

OneForm is a tool that will support you when hiring new employees. It allows supervisors, hiring managers, and Human Resources at Schulich to work with one comprehensive form as part of the hiring process for new staff. OneForm will be available for use across Schulich for all regular full-time, regular part-time, and temporary full-time hires effective April 2, 2013.

Help & Feedback

  • If you experience difficulties using OneForm, please first consult the Help Screens in OneForm
  • If you experience a technical issue (i.e. printing problems, unable to save data, bugs, etc.), contact the Schulich Helpdesk at helpdesk@schulich.uwo.ca or at ext. 81377

Standard Operating Procedures

SOPs were last revised April 14, 2014, to coincide with new features developed for OneForm:

  • Regular Full-Time (RF) and Regular Part-Time (RP) Staff Hire Procedures (Version 6.6)
  • Temporary Full-Time (TF) Staff Hire Procedures (Version 3.5)
  • Temporary Full-Time (TF) Contract Extensions (Version 3.3)

Updates

October 15, 2014:  The following feature will be added or updated in this new release.  Please check the OneForm Feature Update for detailed information on each feature update/change.

  • Feature - Secure File Transfer added between Schulich Final Approver and Corporate HR

April 14, 2014: The following features will be added or updated in this new release. Please check the Users Features document for detailed information on each feature update/change and to review/reprint your SOPs.

  • Feature #011 - Copying records (Summer Students)
  • Feature #002 - Sharing/editing information beyond primary/current contact
  • Feature #045 - Separate JD status tracking drop down
  • Feature #010 - Grant waivers not required for Summer Students
  • Feature #001 - SAN Coments Tab
  • SAN Output Emails - changes to default text
  • Feature #003 - Delegating Signing Authority
  • Feature #056 - Prompt for rationale when refusing an RFH or SAN

February 10, 2014: The following features have been added or updated in this new release. Please check the OneForm Feature Update for detailed information on each feature update/change and to review/reprint your SOPs:

  • Feature #044 - A new NOTES tab has been created
  • Feature #050 - Work Permits
  • Feature #013 - Mandatory fields - SAN-HIRE (Contract) and SAN-HIRE (Contract Extension)
  • Feature #049 - SAN(HIRE) Style no longer available to Hiring Units
  • Feature #053 - Gender Drop Down List
  • Feature #045 - Schulich Final Approvers now send outputs to Corporate HR
  • Features #024, 028, 029 - Updated SAN Output

January 27, 2014: The SAN Output has been revised as per the specifications provided by Western Humen Resources.  The changes are primarily to the formatting and layout, but also include the addition of a line for a Position Management number.

Training Sessions

  • Comprehensive and hands-on training will be provided to all departments and units within Schulich Medicine & Dentistry starting March 25, 2013.  All participants will leave the training session ready to use the new hiring process and OneForm.  Moving forward, users will be required to use OneForm for all regular full-time, regular part-time, and temporary full-time hiring.
  • Scheduled Sessions
    • There are no upcoming sessions at this time
  • Training Location
    • Valberg Educational Resource Center (VERC), Medical Sciences Building, Western University Campus

Additional Resources