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Continuing Medical Education

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How to Apply for CME Course Credits
Standard Services
Course Management
Accredited CME Events Date Coordination Policy

How to Apply for CME Course Credits

  1. Determine your target audience
  1. Fill out the appropriate applicaton forms(s):
    • Use the "MAINPRO-MI Application form" to obtain credits for courses that will be attended by family physicians;
    • Use the "Maintenance Certification (Section1) Application Form" to obtain credits for specialists;
    • Both applications should be submitted for courses that will be attended by both family physicians and specialists
  2. Send the application form and all required supporting documents to Western's CME Office

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Standard Services

As an Accredited Provider, Western's CME office can approve applications for continuing education credits for up-coming courses that fulfill College requirements, including:

  • Royal College of Physicians and Surgeons of Canada (RCPSC) Maincert (Section1) course study credits for Group Learning Activities
  • College of Family Physicians of Canada (CFPC) Mainpro-M1 course credits [for CME Events, Grand Rounds, Journal Clubs]

Standard Services:

  • Up-to-date application forms
  • Unlimited one-on-one consultation to assist in the application process
  • Provision of sample documentation, policies and guidelines:
    • Document templates (Certificate of Attendance, Evaluation tools for Participants & Speakers, Participant Lists, Budget worksheets)
    • Guidelines on writing effective learning objectives
    • Internal CME Policies (Faculty Disclosure, Pharmaceutical Support, Use of Western Imprimatur)
    • External Guidelines governing CME events (CMA Policy)
  • Opportunity for co-branding with Western on event brochure and program materials
  • Notification to CFPC and/or RCPSC of application approval
  • Web site posting of event name, dates and contact information
  • Co-ordination of opportunites for joint mail to target groups on cost-sharing basis

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Course Management

A complete range of services is available to reduce the administrative requirements that are often associated with running CME events. Inquire about the following services to see if collaboration with the CME Office would be of benefit. A package of services can be custom designed to suit your specific needs:

  • Course Planning
  • Promotion Services
  • Event Management

Course Planning:

  • Planning Committee meeting management
  • Course design support
  • Financial management via dedicated budget account
  • Assistance in the development of Learning Objectives
  • Design and management of Needs Assessments via surveys or focus grou
  • Development of evaluation tools
  • Liaison with organizations looking for opportunities to support CME events through educational grants

Promotion Services:

  • Development of course brochures and event announcements
  • Event advertising via direct mail, fax, and/or e-mail to agreed target audiences(s) according to agreed timelines

Event Management:

  • Selection of meeting site and conference room reservations
  • Catering/social function arrangements
  • Audio-visual arrangements
  • Processing of registrations received by telephone, fax, and mail, including database input and credit card validation, as required
  • Preparation of participant packages (development, design, printing)
  • Pre-event preparation of Certificates of Attendance
  • Facility set-up and on-site supervision
  • Preparation of final financial accounting records
  • Maintenance of required documentation

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Accredited CME Events Date Coordination Policy

  1. Only one event per date/time slot being organized for a specific target group will be approved for CME credits by the CME office.

  2. Confirmed dates for upcoming programs will be listed on the Upcoming Events calendar which is published on the CME web site at www.schulich.uwo.ca/education/cme . Faculty and staff who are involved in planning upcoming CME programs should review the calendar before selecting their program date(s).

  3. The CME office should be advised of proposed program dates as soon as possible to ensure that the date is published on the web site. This information can be provided to the CME office in advance of sending in the application for course credits.

  4. In cases where a second program is scheduled to be offered on the same date as a program which has already been posted on the CME calendar, the CME office will have no choice but to  hold off on approving the second application until a non-competing date can be agreed upon . In these instances, all parties will be notified of potential conflicts.

  5. If the competing program is accredited by an alternate accredited provider, it must not be promoted as a Schulich Medicine & Dentistry or a University of Western Ontario program.

  6. Following earlier approved guidelines, the use of the Schulich and Western logos on accredited CME programs are restricted only to those programs that are approved for CME credits by the central Continuing Medical Education office.

  7. The central CME office will begin to compile upcoming event dates for publication in a printed course calendar tentatively scheduled for release twice per year - in June for the period September through December, and in November for the period January through June. Advertising in our online and print course calendars will continue to be offered at no charge, and we encourage all departments to participate.

  8. We ask all faculty to comply with this procedure to assist us in minimizing the scheduling of competing CME programs. 

    We ask for your full cooperation in assisting us to implement this policy. If you have comments or suggestions, please let us know.

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